[Hiring] Cost Controller @SpotMe

Role Description

This position is the ideal role for aspiring finance talents, including AP Analysts/Specialists, Junior Accountants, Billing Analysts, but not limited to, who want to build a strong foundation in cost control and business partnership within a SaaS environment. Detail-oriented and proactive, you will thrive in a fast-moving, service-driven organization where rigor and accountability matter. You will develop hands-on expertise in Event Services cost validation, invoice and expense control, and cross-functional collaboration, while learning how to challenge assumptions and ask the right questions with confidence and professionalism.

As a Cost Controller, you will be responsible for controlling, validating, and booking all finance-related activities linked to the Event Services team, ensuring that:

• Event Services costs are accurate, justified, and compliant
• Logged hours, invoices, and expenses are validated against supporting evidence
• Finance acts as a strong, credible business partner, able to challenge the Event Services team and external suppliers when needed

You will report to the Accounting Manager, and will:

• Audit and validate Event Services hours (35%)
• Review and challenge logged hours from employees and associates by cross-checking against delivery evidence.
• Review, book, and validate Event Services-related invoices (20%)
• Ensure invoices match approved hours, contracts, and internal approvals before booking and payment.
• Manage Event Services travel and expense operations (20%)
• Organize travel for the Event Services teams and review related expenses to ensure policy compliance and cost efficiency.
• Act as the first line of Finance control for Event Services costs (15%)
• Identify discrepancies, ask the right questions, and follow up with internal teams and external suppliers to resolve issues.
• Support operational improvements and documentation (10%)
• Help strengthen processes, controls, and documentation to improve accuracy, consistency, and efficiency over time.

Qualifications

• Maturity and confidence, even at a junior level.
• Ability to challenge constructively: comfortable asking difficult questions and pushing back when something doesn’t add up.
• High attention to detail: skilled in thoroughly and consistently reviewing data, spotting inconsistencies, and following through until issues are fully resolved.
• Strong sense of ethics and fairness: able to make sound judgment when balancing control, pragmatism, and business needs.
• Organized, reliable, and consistent: able to manage recurring operational tasks reliably and maintain clear documentation.
• Ownership and Accountability: take responsibility for outcomes, not just tasks.
• Comfortable working cross-functionally: strong collaborator across departments.

Requirements

• Build a deep understanding of Event Services operations and finance controls.
• Get familiar with SaaS services model and delivery processes.
• Learn how hours are logged by employees and associates and gain proficiency in key tools such as Xero, ApprovalMax, Salesforce, Mavenlink, and Expensify.
• Understand how Event Services-related hours, invoices, expenses, and travel are processed.
• Work closely with Finance and Event Services stakeholders to understand expectations and workflows.
• Identify at least 3 control or process improvement opportunities.

Benefits

• Confidently challenge discrepancies with internal teams and external suppliers.
• Help improve validation rules, documentation, and operational processes.
• Support month-end activities related to Event Services costs.
• Build strong working relationships across Finance and Event Services.

Company Description

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars.