[Hiring] Controller (Accounting & Human Resources Focus) @US Job Finders

Role Description

US Job Finders is seeking a highly capable and independent Controller to oversee financial operations and HR administration for a growing Recruitment Process Outsourcing (RPO) company. This is a hands-on, decision-making role where you will own accounting operations, financial reporting, and administrative HR processes—while helping leadership make informed business decisions. This position is heavily accounting-focused, with HR responsibilities being primarily administrative and transitioning further out of scope as the company moves toward a PEO-based structure.

The ideal candidate understands how contracts, time tracking, and billing intersect, especially in a staffing or talent acquisition environment. You will own day-to-day accounting and HR administration for a ~20-person Recruitment Process Outsourcing (RPO) company. This role is approximately:

• 60% Accounting & Finance
• 20% HR Administration
• 20% Reporting & Analysis

This is a hands-on role focused on execution, accuracy, and building repeatable processes.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field
• 7+ years of accounting/finance experience
• 2–3+ years of HR administration or payroll experience
• Strong understanding of GAAP, payroll, and benefits administration
• Experience with accounting systems (e.g., QuickBooks) and PEO/payroll platforms
• Proficiency with accounting software (QuickBooks/Quickbooks Time), spreadsheets, and PEO/payroll platform
• Clear communication, organization, and problem-solving; comfortable in a lean, fast-moving company

Requirements

• Integrity and Confidentiality — protects information; follows the rules
• Attention to Detail — reconciles accurately and catches errors early
• Ownership and Accountability — follows through and meets deadlines
• Communication — explains financial information clearly
• Process Orientation — builds structure and consistency
• Sound Judgment — raises risks early and proposes fixes

Benefits

• Competitive compensation based on experience
• 100% remote work environment
• Opportunity to play a key role in financial operations and decision-making
• Exposure to leadership and strategic planning
• Long-term growth opportunity within a structured, scaling organization

Key Responsibilities

• Manage accounts receivable, including:
  • Receiving and applying client payments
  • Tracking and following up on late payments
• Manage accounts payable, including:
  • Paying vendor invoices
  • Processing employee reimbursements
  • Accruing expenses each month
• Own client invoicing process, including:
  • Generating and sending invoices
  • Mapping and maintaining the invoicing process within the accounting system
  • Tracking hours worked and ensuring accurate client billing
• Calculate and track:
  • Monthly sales commissions
  • Monthly client rebates
  • Leadership bonus payouts
• Notify and coordinate client subscription renewals
• Manage and renew company liability insurance annually
• Prepare and post monthly journal entries
• Reconcile all balance sheet accounts monthly
• Reconcile bank statements and credit card statements
• Prepare and deliver monthly financial statements:
  • Profit & Loss (P&L)
  • Balance Sheet
  • Cash Flow Statement
• Monitor and report on financial performance vs. budget
• Build and maintain the annual budget and analyze progress throughout the year
• Prepare year-end financial data and supporting schedules for CPA tax filings
• Prepare analysis reports as assigned
• Manage payroll through the PEO, including:
  • Reviewing payroll timesheet inputs and changes
  • Validating accuracy before processing
• Administer benefits: medical/dental/vision, life/disability, and retirement; manage open enrollment and renewals with the broker
• Coordinate workers’ compensation audits and annual filings; keep Certificates of Insurance current
• Manage new employee onboarding, including:
  • Preparing and collecting new hire paperwork
  • Complete new hire background checks
  • Coordinating setup with payroll/PEO and internal systems
• Maintain accurate employee records and documentation
• Maintain the employee handbook and policies; update for federal/state changes with the CPA/broker as needed
• Protect confidential files

Operating Rhythm

• Daily: inbox triage, AR/AP, invoicing, payroll updates
• Weekly: financial reporting for dashboard, collections review, cash forecast update
• Monthly: close books, bank/credit reconciliations, budget variance, financial reporting
• Annually: budgeting, insurance renewals, tax prep with CPA