[Hiring] Collections Specialist @WorkWave

Role Description

We are looking for a proactive Collections Specialist to manage our accounts receivable lifecycle and drive timely payment resolution. Leveraging HighRadius, you will analyze aging reports, perform complex account reconciliations, and resolve billing disputes by partnering with our Sales, Billing, and Finance teams.

The ideal candidate is a strategic communicator who balances a customer-centric approach with a firm commitment to maximizing cash flow and maintaining meticulous financial documentation. We are looking for a detail-oriented problem solver who thrives on month-end reporting and cross-functional collaboration to join our team.

WHAT YOU'LL DO:

• Manage the collections process for customer accounts, including proactive outreach on past-due balances and resolution of payment issues.
• Monitor aging reports and work to reduce outstanding accounts receivable through timely follow-up and account analysis.
• Utilize HighRadius and internal systems to manage collections activity, customer communications, payment tracking, disputes, and account reconciliations.
• Partner with Billing, Sales, Customer Success, and Finance teams to resolve customer concerns and billing discrepancies.
• Review and reconcile customer accounts, including unapplied payments, credits, disputes, and short payments.
• Support bad debt reduction efforts by identifying and escalating high-risk accounts appropriately.
• Maintain accurate documentation of customer interactions, payment commitments, and account status updates.
• Prepare and distribute aging analysis, collections reporting, bad debt summaries, and account status updates to leadership as needed.
• Assist with month-end activities and reporting related to collections and accounts receivable.
• Provide professional and customer-focused communication while driving timely payment resolution.
• Escalate priority accounts, bankruptcy risks, legal concerns, or collection challenges to leadership appropriately.

Qualifications

• Bachelor's degree.
• Experience in full-cycle collections and accounts receivable required.
• Experience working with HighRadius, NetSuite, Salesforce, or other ERP/collections platforms preferred.
• Strong understanding of aging reports, bad debt management, cash application, account reconciliation, and collections best practices.
• Ability to analyze customer accounts and identify root causes of delinquency or payment discrepancies.
• Strong Excel and reporting skills, including the ability to analyze large sets of financial data.
• Excellent verbal and written communication skills with the ability to professionally manage difficult customer conversations.
• Highly organized and extremely detail oriented with strong follow-through skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Ability to collaborate cross-functionally and build relationships across departments.
• Strong problem-solving and critical-thinking abilities.
• Consistently delivers results with integrity, professionalism, accountability, and sound judgment.
• Maintains stable performance under pressure while handling sensitive customer and financial situations with tact and professionalism.
• Self-motivated with the ability to work independently while also contributing positively to a team environment.

Requirements

• $50,000 - $54,000 a year.
• Please note that salary estimates provided by websites (LinkedIn, Glassdoor, etc.) and not by WorkWave may not accurately reflect the actual salary range for the position.

Benefits

• Employees can expect a robust benefits package, including health and dental and 401k with company match.
• Find your perfect work/life balance with our Flexible Time Off policy or generous PTO plan (role dependent) and paid holidays.
• Up to 4 weeks paid bonding leave.
• Tuition reimbursement.
• Robust Employee Assistance Program through TotalCare offering free counseling 24/7/365, plus financial counseling, legal guidance, adoption assistance services and much more!
• 24/7 access to virtual medical care with Teladoc.
• Quarterly awards based on peer nominations.
• Regional discounts and perks.
• Opportunities to participate in charitable events and give back to the community.

Company Description

• We are laid back but buttoned up. We offer a casual work environment and remote work flexibility and have a passion for developing creative, innovative best in class solutions that directly contribute to the success of our customers.
• We care deeply and deliver service and solutions that make a real difference in the lives of our clients and their businesses.
• We openly accept others as they are and build strong partnerships based on trust.
• Teamwork and collaboration is key to help our colleagues and customers solve their challenges.
• Our team is energetic, fun, naturally inquisitive and eager to make an impact, we invite you to join us!
• Join our Remote-First Global Work Community: WorkWave provides an innovative and dynamic remote-first Global Work Community that encourages growth, creativity, and collaboration.
• A GLOBAL COMPANY WITH A LOCAL PRESENCE: We know that there are benefits of being in the office and working from home. WorkWave promotes a healthy work/life balance and provides employees with the flexibility of collaborating in the office or the option to work virtually if desired.
• Our HQ is based at our state of the art home office in the historic Bell Works complex located in Holmdel Township, New Jersey.
• We have employees in over 30 states, 7 countries and many regional offices - each with their own set of perks and opportunities to give back to the local community.
• Whether you work remotely or take advantage of one of our offices, you’ll find a community of WorkWavers that value diversity, and care deeply about our products, clients, our communities and each other.