[Hiring] Budget Specialist II @Kentucky Personnel Cabinet

Role Description

The Office of Inspector General (OIG) is seeking a Budget Specialist II to support the formulation, management, and execution of the agency’s state and federal budgets. This position plays an important role in ensuring funds are properly managed, expenditures are monitored, and budgetary activities comply with applicable statutes, regulations, policies, and procedures.

The ideal candidate is a detail-oriented professional with strong analytical, organizational, and communication skills who can manage multiple priorities and meet deadlines. The successful candidate will be comfortable working with financial information, interpreting policies and regulations, monitoring expenditures, and providing guidance to others on budgetary and procurement matters.

Responsibilities and Duties

• Provide technical assistance and guidance regarding agency budget matters and ensure compliance with applicable statutes, regulations, policies, and procedures.
• Analyze budget reports and provide information to assist leadership with financial decision-making.
• Develop and monitor the Office of Inspector General’s state and federal budgets, ensuring expenditures remain consistent with approved budgets.
• Develop and submit budget requests to the centralized budget office and participate in the planning and development of the biennial budget.
• Prepare invoices and ensure required documentation is complete and accurate before payments are processed.
• Initiate and approve inter-account transactions with other state agencies.
• Prepare budgetary and financial reports for state and federal programs.
• Assist divisions with budget management, expenditure tracking, and budget projections.
• Provide technical guidance and assistance regarding contracts and procurement requirements.
• Monitor expenditures and vendor transactions to ensure vendor requirements are met before initiating payments.
• Complete required state and federal budget reports accurately and timely.
• Participate in the development and implementation of agency policies and procedures affecting budgetary operations.
• Perform EMARS accounting functions and other procurement-related duties.
• Perform other duties as assigned.

Qualifications

• Knowledge of budget administration, financial analysis, accounting principles, and financial management practices.
• Experience analyzing financial and budgetary information and making sound recommendations based on findings.
• Strong analytical and problem-solving skills, including critical thinking, forecasting, logical reasoning, and the ability to identify and resolve issues.
• Excellent organizational, time management, and multitasking skills, with the ability to prioritize competing responsibilities and meet established deadlines.
• Strong project management skills, including the ability to plan, coordinate, monitor, and successfully complete projects within tight deadlines.
• Excellent written and verbal communication skills, with the ability to clearly communicate financial and budgetary information to individuals with varying levels of technical knowledge.
• Strong active listening and interpersonal skills, with the ability to understand needs, ask appropriate questions, and provide effective assistance.
• Working knowledge of eMars, KITS, and PPATS, as well as state budget, accounting, procurement, and purchasing processes.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and other productivity tools.

Requirements

• Graduate of a college or university with a bachelor's degree.
• Three years of professional experience in budget administration, financial analysis and/or forecasting, statistical analysis, accounting, financial auditing, or a related field.
• Professional experience in budget administration, financial analysis and/or forecasting, statistics, accounting, financial auditing, planning, or a related field will substitute for the required education on a year-for-year basis.

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact Information

If you have questions about this advertisement, please contact Kristina Davis at [email protected] or 502-564-3024.