[Hiring] Budget Administrator @ClearDesk, LLC

Role Description

This is a remote position. Do you enjoy organizing budgets, tracking numbers, and ensuring everything runs smoothly behind the scenes? Want a role where your attention to detail directly impacts programs, projects, and organizational growth? You'll have the flexibility to work remotely while collaborating with leadership teams, supporting meaningful initiatives, and helping teams make smart financial decisions. If you're highly organized, proactive, and enjoy balancing financial tracking with operational support, this role could be a great fit.

The Role: Healthcare Budget Administrator

Imagine being the person who helps keep programs financially organized and leadership teams aligned. You’re not just updating spreadsheets or entering numbers. You’re helping create visibility around budgets, ensuring resources are used effectively, and making sure no important financial detail slips through the cracks.

What Your Days Might Look Like:

• Work closely with program managers and leadership teams to manage and track multiple program budgets and funding sources
• Create and maintain budget trackers and reporting spreadsheets using Excel and Google Sheets
• Monitor expenses, revenue, and budget allocations across multiple projects and initiatives
• Coordinate with finance teams and external partners to support billing, grants management, and organizational reporting
• Pull financial information from multiple systems and organize it into clear, usable reports
• Review and help prepare budget information for funding proposals and grants
• Manage and monitor POS reporting systems such as Clover, including inventory, sales tracking, and expense analysis
• Track purchases, credit card expenses, and other financial transactions accurately
• Ensure program budgets remain on track and provide visibility into spending activity
• Coordinate meetings, manage calendars, and support executive scheduling needs
• Take meeting notes during leadership or board meetings and document action items
• Create presentations and reports using Google Slides and related tools
• Support communication and collaboration between program managers and leadership teams

Qualifications

• You have experience managing budgets, expense tracking, or financial reporting
• You are highly proficient in Microsoft Excel and Google Workspace (Sheets, Docs, Slides)
• You enjoy organizing complex information into simple, actionable reports
• You have executive assistant or administrative support experience
• You are highly detail-oriented and can manage multiple priorities simultaneously
• You’re comfortable working with multiple systems and learning new technologies quickly
• You have strong communication skills and enjoy collaborating across teams
• You proactively identify issues and take initiative to solve them
• You enjoy creating structure and improving processes
• You are willing to work in a US time zone schedule

Requirements

• You can secure the required technical setup, including:
• At least a 720p HD webcam
• A noise-canceling headset
• A primary internet connection of at least 25 Mbps
• A backup laptop, backup internet device, and backup power source
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
• A backup computer with at least Intel Core i3 and 4 GB RAM

Benefits

• We pay you fairly and on time
• We provide prepaid HMO coverage for your peace of mind
• We help you grow with tools, training, and honest feedback
• We celebrate your wins
• And above all, we actually care