[Hiring] Bookkeeper and Admin Support @Outsourced Staff

Role Description

This client is seeking an experienced Bookkeeper who can also provide admin support across two related businesses: Private Universe and PBX Blue.

The successful candidate will own day-to-day bookkeeping, including:

• Invoicing
• Accounts payable
• Accounts receivable
• Bank reconciliation across both entities

Additionally, the candidate will support procurement and general administration for the MSP.

The ideal candidate is:

• Accurate
• Organised
• Proactive
• Able to take ownership of the finance function
• Able to manage priorities independently in a remote environment

MSP or telecommunications experience is beneficial, but initiative, problem-solving, and willingness to learn are valued most.

Qualifications

• Proven bookkeeping experience, including invoicing, accounts payable, accounts receivable, and bank reconciliation.
• Proficient with Xero or equivalent accounting software.
• Confident using Microsoft 365, including Outlook, Excel, Word, OneNote, and Teams.
• Strong organisation, communication, and time management skills.
• Detail-oriented and able to manage priorities independently in a remote environment.

Requirements

• Experience with Autotask PSA, IT Glue, or the broader Kaseya suite of tools.
• Telecommunications billing experience, including systems such as DataGate.
• BAS, superannuation, and payroll administration experience.
• Previous experience in an MSP, telecommunications, technology, or professional services environment.
• Proactive, customer-focused approach with a willingness to learn, take ownership, and improve processes.

KPIs / Success Measures

• Accurate, timely invoicing, payments, and reconciliations across both entities.
• Reduced billing discrepancies and administrative errors.
• Aged debtors kept within agreed terms.
• Accurate customer, supplier, and documentation records.
• Licensing renewals actioned ahead of expiry.
• Positive internal and customer feedback.

Business Days/Hours

• Monday to Friday, full-time position.
• Core business hours aligned to Australian business operations (approximately 9:30am to 6:00pm AEST, NSW), with flexibility available.
• Remote working environment: this role can be performed remotely, with flexibility around work schedules and public holidays.
• Private Universe values outcomes over rigid schedules and supports a flexible, trust-based work environment.
• Equipment will be provided, and suitable internet connectivity is required.