[Hiring] Bookkeeper @MyOutDesk

Role Description

We are seeking an experienced Full Charge Bookkeeper to own the day-to-day financial operations of our business. This is a high-trust, high-impact role where you will be the financial backbone of the company — responsible for keeping our books clean, our accounts reconciled, and our owner informed. You will work closely with ownership and our outside CPA, and will be expected to operate with a high degree of independence and accuracy.

Accounts Payable & Receivable

• Process vendor invoices, purchase orders, and customer payments in a timely and accurate manner
• Manage aging reports and follow up on outstanding receivables
• Reconcile customer deposits and vendor credits

Bank & Credit Card Reconciliation

• Perform monthly reconciliations for all Bank of Commerce accounts
• Reconcile credit card statements and ensure accurate coding to the correct GL accounts
• Identify and resolve discrepancies promptly

Financial Reporting

• Prepare accurate monthly Profit & Loss statements, Balance Sheets, and Cash Flow reports for ownership review
• Maintain a clean and audit-ready general ledger
• Coordinate with our outside CPA for quarterly reviews and annual tax preparation

Payroll

• Process semi-monthly or bi-weekly payroll through ADP
• Ensure accurate payroll tax filings and employee records in coordination with ADP
• Handle onboarding/offboarding of employees in the payroll system

Point-of-Sale Integration (Lightspeed)

• Reconcile daily Lightspeed POS sales data with QuickBooks Online
• Ensure accurate mapping of product categories, sales tax, and payment types
• Flag and resolve discrepancies between POS and accounting records

QuickBooks Online Management

• Serve as the primary administrator of QuickBooks Online
• Maintain a clean chart of accounts and enforce consistent coding practices
• Set up and manage bank feeds, rules, and integrations

Qualifications

• 3–5 years of full charge bookkeeping experience, ideally in retail or a product-based business
• Proficiency in QuickBooks Online — you can navigate it in your sleep
• Experience with ADP for payroll processing
• Familiarity with Lightspeed POS or similar retail point-of-sale systems
• Strong understanding of GAAP, accrual vs. cash basis accounting, and retail-specific accounting nuances (inventory, COGS, etc.)
• Bank reconciliation expertise — this will be a core part of your weekly workflow
• Highly organized, detail-oriented, and comfortable owning a full set of books independently

Benefits

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client
• Independent Contractor Referral Program – Earn up to $330 for every successful referral
• MOD Cash Advance Program available after 6 months of active service with MOD client/s
• Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
• Dental Benefits through Maxicare Dental Hub
• Optical Reimbursement for HMO principal members
• Group Life Insurance with Accidental Death & Dismemberment coverage
• Maternity Reimbursement for both normal and Caesarean delivery
• 6 Paid US Holidays
• 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
• 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
• Unlimited learning Opportunities through MODUniversity
• Diverse, inclusive, and supportive workplace environment