[Hiring] Bookkeeper @Hunt St

Role Description

We're looking for an experienced Bookkeeper to own the day-to-day financial administration of the business. The role involves:

• Working across Xero and the business's automotive management system (Costar)
• Reconciling accounts
• Managing payables and receivables
• Ensuring the business's financial data is clean, current, and ready for monthly reporting

This role requires someone who is highly organised, self-directed, and comfortable working with systems that aren't fully integrated. You'll be the person who keeps the numbers tidy so the owner can focus on running and growing the business.

Key Responsibilities

• Reconcile accounts in Xero on a regular basis, ensuring all transactions are accurately recorded
• Export data from the Costar automotive management system (via TeamViewer remote access) and manually enter relevant figures into Xero
• Manage accounts payable and accounts receivable, including reconciling the monthly CAF cooperative statements from head office (covering 30-day and 60-day supplier payment cycles)
• Process payroll and manage employee wage payments
• Review and follow up on supplier invoices forwarded from reception to ensure nothing is missing from Xero
• Prepare a fully reconciled month-end Xero file ready for upload to the business's financial cockpit (EBS reporting)
• Identify and flag any discrepancies between Costar and Xero data
• Liaise with the head office accountant where necessary

Qualifications

• Minimum 3 years' bookkeeping experience, ideally in a small business environment
• Strong Xero skills, reconciliation, payroll, AP/AR, month-end
• Comfortable with manual data entry and working with non-integrated systems
• High attention to detail and able to work independently with minimal supervision
• Reliable, communicative, and proactive in flagging issues
• Confident using TeamViewer or similar remote access tools

Systems & Tools

• Xero: primary accounting platform (must have strong experience)
• Costar automotive management system — accessed via TeamViewer (training provided; prior exposure a bonus)
• Microsoft Excel or Google Sheets for data export and manipulation
• Email and standard communication tools

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)