[Hiring] Billing Assistant @Job Duck

Role Description

At Job Duck, we are seeking a highly detail-oriented and proactive Billing Assistant who thrives in a structured, fast-paced environment and enjoys bringing accuracy and efficiency to financial processes. In this role, you will play a key part in supporting daily bookkeeping and billing operations, ensuring that financial data is accurately recorded and client accounts are consistently updated. You will work closely with internal systems to streamline workflows, finalize billing documents, and maintain organized financial records. This position is ideal for someone who enjoys working with numbers, takes pride in precision, and communicates clearly with both internal stakeholders and clients. If you are someone who naturally double-checks your work and values accountability, this role offers a meaningful opportunity to make a daily impact.

• Compensation Range: 1015 USD to 1100 USD

Responsibilities include, but are not limited to:

• Input financial data into QuickBooks and other billing software systems
• Enter and maintain data with high accuracy and organization
• Review, finalize, and send billing statements to clients
• Conduct reconciliations and ensure financial consistency across records
• Communicate with clients via phone and email regarding billing inquiries
• Maintain and monitor client accounts, including account activity updates
• Handle accounts receivable and support accounts payable processes
• Identify opportunities to streamline billing and financial processes
• Perform billing and bookkeeping tasks, ensuring all records are accurate and up to date

Requirements

• Timezone: MST (Mountain Standard Time)
• Schedule: 08:30 AM to 05:30 PM
• Location: Remote support for a U.S.-based company in Denver, CO

Required Tools and Software

• QuickBooks and billing software programs
• Clio (CRM system)
• Microsoft 365 (Email and internal communication)
• Outlook (Calendar management)

Additional Requirements

• Ability to manage approximately 200 client interactions per week via phone and email
• Strong organizational and follow-through skills to support billing cycles and reconciliations
• Ability to work independently while maintaining accuracy and meeting deadlines

Work Shift

• 8:30 AM - 5:30 PM [MST][MDT] (United States of America)

Languages

• English