[Hiring] Billing & Accounts Receivable Specialist @Martine Law

Role Description

Martine Law is looking for an experienced Legal Billing & Accounts Receivable Specialist who understands that accurate billing is about more than sending invoices—it’s about protecting client relationships, maintaining financial accuracy, and keeping a growing law firm running smoothly.

If you have experience with law firm billing, trust/IOLTA accounting, accounts receivable, and client payment management, and you thrive in a fast-paced, technology-driven environment, we want to hear from you.

What You’ll Do:

• Manage billing and client accounts across both our Criminal Defense and Family Law practices, including:
• Manage flat-fee criminal defense billing, payment plans, outstanding balances, credits, adjustments, and refunds.
• Prepare and finalize monthly hourly-billing invoices for Family Law clients.
• Monitor client retainers and send timely trust replenishment requests.
• Maintain accurate client trust/IOLTA ledgers and assist with trust-account reconciliation.
• Apply earned fees and costs from trust accounts accurately and in accordance with Firm procedures.
• Post and apply client payments and resolve account discrepancies.
• Monitor accounts receivable, aging, unbilled time, and past-due balances.
• Professionally follow up with clients regarding payments, invoices, depleted retainers, and outstanding balances.
• Work directly with attorneys and staff to resolve billing questions, adjustments, write-offs, and unusual account activity.
• Identify billing or trust discrepancies quickly and escalate issues when appropriate.
• Help ensure billing and trust-account records remain accurate, timely, organized, and compliant.

Qualifications

• Experienced in legal billing, law firm accounting, accounts receivable, or a closely related role.
• Knowledgeable about hourly billing, flat-fee matters, retainers, and client trust/IOLTA accounts.
• Highly accurate and comfortable working with detailed financial information.
• Confident communicating with clients about sensitive billing and payment matters.
• Organized, dependable, and able to manage competing deadlines.
• Comfortable working with attorneys and other professionals to resolve account issues.
• Technologically proficient and able to learn new systems quickly.
• Proactive—you identify a problem and work toward a solution rather than waiting for someone else to find it.
• Experience with Clio or similar legal practice-management/billing software is strongly preferred.