[Hiring] Associate Specialist, Accounts Payable and Receivable @Randstad

Role Description

We are seeking a detail-oriented and self-motivated Accounts Payable (AP) Payment Specialist to take ownership of our payment disbursement cycle. In this role, you will be the primary lead for executing high-volume payment runs across multiple methods, including Check, ACH, and Wire transfers. The ideal candidate possesses a deep understanding of core AP principles and has the technical proficiency to manage ACH returns and rejects independently. This is a critical role that requires a high degree of accuracy, as you will be the final gatekeeper for the company’s outgoing cash flow.

Report to: P2P Manager

Key Responsibilities

• Payment Execution: Lead the end-to-end execution of daily and ad-hoc payment runs. This includes preparing, verifying, and processing Check, ACH, and Wire payments for US entity. Monitor payment run calendar and ensure payments are completed on time. Work with Accounts Payable, Procurement, and business teams to resolve any payment holds or invoice issues. Monitor the JDE revision queue regularly to ensure invoices are successfully interfaced into the system and take necessary action if any invoice fails or gets stuck.
• ACH Exception Management: Proactively monitor, research, and resolve ACH returns and rejects. Coordinate with vendors and internal departments to correct banking information and ensure successful re-transmission.
• Banking Coordination: Act as the primary point of contact for banking portals. Ensure all files are uploaded correctly and troubleshoot any transmission errors with financial institutions.
• Validation & Audit: Audit payment batches against supporting documentation (invoices, approvals, and purchase orders) to ensure total accuracy before release. Maintain proper documents and records for all payments for audit and tracking purposes.
• Independent Problem Solving: Identify discrepancies in the payment cycle and resolve them with minimal supervision, ensuring all payments adhere to internal controls and SOX compliance (if applicable). Respond to supplier queries about payment status and help resolve their issues quickly.
• Show Improvement: Look for opportunities to improve the payment process and support automation initiatives.
• Month end Task: Support month-end activities related to payments.

Shift

Business we support is in the US-EST time zone and as per business needs flexibility is needed. Daylight saving also happens once every 6 months. Currently, we are supporting 17:30 pm to 02:30 am IST.

Is this the job for you?

We would love to hear from you! Please apply directly to the role and we will get in touch with you.