[Hiring] Associate, Accounts Receivable @Worldwide Clinical Trials

Role Description

The Accounts Associate prepares the full spectrum of the vendors/clients invoice processing and accounting function respectively. The job holder may work within either the Accounts Receivable or the Accounts Payable teams.

Responsibilities

• Accounts Receivable:
  • Be professional in charge of preparing and rendering invoices to sponsors/clients, encompassing services, pass-through cost reimbursements and grants.
  • Assistance with timely preparation, maintenance and reconciliation of Billing, A/R and other related reports followed up with the review and analysis.
  • Reconciliation of unbilled services/reimbursable expenses and deferred revenue/advance expenses on the balance sheet.
  • Ensure proof of compliance of pass-through expenses to internal policies and client requirements.
  • Helps identifying process gaps and expedites their resolution through consultation with supervisor.
  • Assist as needed with annual corporate external audit and with statutory corporate tax filings.
• Accounts Payable:
  • Be professional in charge of processing vendor bills/credit notes, including basic coding, fixed assets, prepayments, VAT and other taxes.
  • Reconcile Supplier statements including actioning on discrepancies.
  • Resolves vendor queries, escalating where required.
  • Provides proof of compliance of payable documents to internal policies and client requirements.
  • Assistance with timely preparation, maintenance and reconciliation of A/P ageing, unposted/unapproved transactions and other related reports followed up with the review and analysis.
  • Helps identifying process gaps and expedites their resolution through consultation with supervisor.
  • Assist as needed with annual corporate external audit and with statutory corporate tax filings.
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Qualifications

• Strong organizational and self-motivation skills, coupled with a relentless passion for quality and reliability to “get it right the first time”.
• Clear understanding of best business practices with respect to this position, with a desire to continuously improve processes and internal controls.
• Excellent written and verbal communication skills to clearly and concisely present information, including English language proficiency.
• Be a self-starter and have the ability to use initiative.
• Good interpersonal skills and the ability to interface appropriately with all levels of management.
• Ability to work under pressure and meet tight deadlines with a high degree of accuracy.

Requirements

• Degree in a numerate discipline preferred or possess a degree (or equivalent) and at least 1 year of working experience in finance or accounting.
• Advanced knowledge in the use of financial software applications and databases. Ideal candidate will also have relevant ERP experience.
• Strong Microsoft Excel skills are essential. Proficiency in all other MS-Office applications will be requisite for this position.

Benefits

• Promotion to the next level is not automatic based on years of experience. Personnel are evaluated on proven competency, level of responsibility, and ability to work independently.