[Hiring] AP / AR Specialist @Activate Talent

Role Description

We're looking for a detail-oriented and experienced AP/AR Specialist to support the day-to-day accounts payable and accounts receivable operations of a fast-growing eCommerce business. This role will take ownership of transaction processing, reconciliations, vendor and customer accounts, payment processing, and month-end close support. NetSuite will serve as the primary accounting platform, so strong hands-on experience with NetSuite is essential. The ideal candidate is highly organised, detail-oriented, comfortable managing high transaction volumes, and able to work independently in a fast-paced remote environment.

Key Responsibilities

• Accounts Payable
  • Process and manage vendor invoices, bills, payments, and AP transactions in NetSuite.
  • Review invoices for proper approval, coding, and supporting documentation.
  • Support payment runs and ensure payments are processed accurately and on time.
  • Maintain accurate and up-to-date vendor records.
  • Investigate and resolve invoice discrepancies and outstanding balances.
• Accounts Receivable
  • Manage customer invoicing and accounts receivable transactions.
  • Apply customer payments and maintain accurate customer account records.
  • Monitor outstanding receivables and follow up on overdue balances.
  • Assist with collections and resolve customer account discrepancies.
  • Investigate and reconcile outstanding customer balances.
• Reconciliations & Month-End Close
  • Perform regular bank, credit card, AP, and AR reconciliations.
  • Identify and resolve discrepancies in a timely manner.
  • Assist with month-end close activities and account reconciliations.
  • Prepare AP/AR reports and provide support for financial reporting requirements.
• Cross-Functional Collaboration & Process Improvement
  • Work closely with Finance, Operations, Procurement, and external vendors and customers.
  • Ensure accurate and timely communication regarding invoices, payments, and account balances.
  • Identify opportunities to improve AP/AR processes, increase efficiency, and strengthen data accuracy.
  • Support the Finance team with ad hoc accounting and reporting tasks as needed.

Qualifications

• 3+ years of hands-on AP/AR experience.
• Strong, hands-on NetSuite experience is required.
• Solid understanding of accounting principles and reconciliation processes.
• Advanced proficiency in Excel and/or Google Sheets.
• Strong attention to detail and a high level of data accuracy.
• Excellent organisational and time-management skills.
• Ability to manage high transaction volumes and multiple priorities effectively.
• Strong written and verbal communication skills.
• Ability to work independently and take ownership of responsibilities in a remote environment.
• Strong problem-solving and analytical skills.
• Experience in eCommerce, retail, or consumer goods is a plus.

Must-Have Skills

• 3+ years of hands-on AP/AR experience with strong NetSuite proficiency.
• Solid accounting principles knowledge.
• Advanced Excel/Google Sheets skills.
• Demonstrated ability to manage high transaction volumes independently in a remote setting.

Nice-to-Have

• eCommerce, retail, or consumer goods industry background.
• Process improvement mindset.
• Experience with payment platforms or collections workflows.

Tools & Tech Stack

• NetSuite
• Excel or Google Sheets
• Bank/credit card reconciliation tools
• Email and communication platforms standard to remote financial operations