[Hiring] Accounts Receivable Assistant @Gravity Global

Role Description

We’re looking for an Accounts Receivable Assistant to join our Finance team, supporting the day-to-day running of billing, invoicing, and client payments across the business. This role plays an important part in maintaining accurate financial records, supporting cash flow, and ensuring a smooth experience for both internal teams and clients. You’ll work closely with account teams and finance colleagues to manage invoicing, resolve queries, and keep processes running efficiently. It’s a good fit for someone who is detail-focused, organised, and comfortable working in a fast-paced, agency environment with multiple stakeholders.

Key Responsibilities

• Sales Orders and Invoicing:
  • Ensuring Sales Orders are correctly set up from a billing perspective, including production of billing schedules.
  • Generate all customer invoices as agreed with clients, ensuring accuracy across value, descriptions, PO references and VAT.
  • Create and process credit notes where required.
  • Submit all invoices and credit notes via finance systems or client platforms.
  • Support the revenue team with processing Sales Order adjustments.
• Client Data:
  • Process client onboarding into the finance system, ensuring all data and documentation is accurate and complete.
  • Maintain and update client records within the system.
• Credit Control:
  • Build and maintain relationships with client finance teams to understand payment timelines.
  • Review AR ageing reports and follow up on outstanding balances.
  • Escalate potential payment issues to account teams to support collection.
• Month End:
  • Prepare monthly media pre-bill invoicing reconciliations.
  • Support the wider finance team to meet reporting deadlines.
• General:
  • Work with Accounts Payable to post client bank receipts into the system.
  • Manage the accounts receivable inbox, ensuring timely responses to queries.
  • Support the wider team during annual audit periods.
  • Provide ad-hoc support across the finance function as needed.

Qualifications

• Strong attention to detail and accuracy with data input.
• Strong Microsoft Excel skills.
• Experience working with VAT.
• Experience using ERP systems.
• Clear communication skills, both written and verbal.
• Comfortable working with both finance and non-finance stakeholders.

Benefits

• 💰 Competitive Reward & Pay – fair and competitive rewards aligned to local market practices.
• 🚀 Career Growth & Development – ongoing development through Continuous Performance Management (CPM).
• 🤝 Collaboration – be part of a cross-functional, global team.
• 🎓 Professional Development – ongoing training and learning programmes.
• 🌴 Work-Life Balance – flexible working arrangements and plentiful paid time off.
• 🎉 Community & Recognition – social and team-building events, recognition programmes.
• 👨‍👩‍👧 Family Support – family-friendly policies and access to wellbeing resources.
• 🌱 Purpose & Belonging – commitment to Environmental, Social and Governance (ESG) principles.