[Hiring] Accounts Receivable / Accounts Payable Specialist @Pavago

Role Description

Our client is seeking an AR/AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR/AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.

Responsibilities

• Accounts Payable (AP):
  • Review 20–50 vendor invoices per week for accuracy, coding, and approvals.
  • Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle).
  • Schedule payments (ACH, wires, checks) in alignment with terms.
  • Reconcile vendor statements and resolve discrepancies.
  • Process employee reimbursements and credit card reconciliations.
• Accounts Receivable (AR):
  • Generate and send 30–100 customer invoices weekly.
  • Post customer payments (ACH, wire, credit card, checks) into the AR system.
  • Maintain and monitor AR aging reports, flagging overdue balances.
  • Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary.
  • Record unearned revenue and adjust deferred revenue balances as needed.
• Reconciliation & Reporting:
  • Reconcile AR and AP subledgers with the general ledger monthly.
  • Match cash disbursements and receipts to bank records.
  • Prepare weekly cash disbursement and collections reports.
• Compliance & Controls:
  • Ensure vendor/customer data is properly documented (W-9s, contracts, terms).
  • Adhere to SOX and GAAP/IFRS standards.
  • Maintain audit-ready documentation of AP/AR cycles.
• Collaboration:
  • Work with procurement on vendor set-up and terms.
  • Partner with sales teams to validate invoice data and resolve customer disputes.
  • Support month-end close with accruals and reconciliations.

Qualifications

• Highly detail-oriented with low tolerance for errors.
• Strong communicator, comfortable working with both vendors and customers.
• Organized and efficient in managing high transaction volumes.
• Able to balance speed with accuracy and compliance.

Requirements

• 2+ years of AR/AP or bookkeeping experience.
• Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero).
• Intermediate Excel/Google Sheets (VLOOKUP, pivot tables, reconciliation templates).
• Familiarity with vendor/customer payment processes.

Ideal Experience & Skills

• Multi-currency AR/AP experience.
• Industry exposure to SaaS, real estate, manufacturing, or professional services.
• Experience in ERP migration or AP/AR automation software (Bill.com, Tipalti).
• Understanding of GAAP/IFRS AP/AR treatments.

Key Metrics for Success (KPIs)

• Invoices processed with <1% error rate.
• AP paid within agreed terms (net 30/45/60).
• AR collection cycle within target DSO.
• Reconciliations completed by month-end close deadlines.
• 100% compliance with documentation and audit requirements.

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset)
• Client Interview
• Offer & Background Verification