[Hiring] Accounts & Project Billing Coordinator @Remotely

Role Description

We are looking for an experienced Accounts & Project Billing Coordinator to take ownership of day-to-day Accounts Receivable, project billing, and finance administration.

Working closely with the Finance Manager, you will manage:

• Invoicing
• Progress claims
• Project billing records
• Purchase orders
• Variations
• Debtor follow-ups
• Client onboarding
• Financial records in Xero

This role suits someone highly organised and detail-oriented who can manage deadlines, identify discrepancies, follow up proactively, and see tasks through to resolution.

Qualifications

• Experience in Accounts Receivable, invoicing, billing, or comparable finance administration
• Experience with project billing or working within construction, contracting, or another project-based business highly regarded
• Xero and Pipedrive CRM experience highly regarded
• Strong numerical accuracy and attention to detail
• Confident working with accounting systems, spreadsheets, and financial records
• Strong organisational skills and ability to manage multiple deadlines and priorities
• Excellent written English and clear, professional communication skills
• Ability to identify discrepancies and investigate issues rather than making assumptions
• Strong follow-through and ability to take ownership of tasks from start to finish
• Proactive approach to following up missing information, outstanding items, and billing requirements
• Comfortable communicating directly with clients and internal stakeholders
• Ability to work independently while knowing when to escalate matters requiring management input
• Previous experience supporting clients in AU/US/UK/CA or similar markets highly regarded

Requirements

• Fully remote role supporting an Australian business
• Full-time engagement, 40 hours per week
• Work closely with the Finance Manager and wider finance, operations, and management teams
• Maintain clear and professional communication with clients and internal stakeholders
• Take full ownership of assigned responsibilities and follow tasks through to completion
• Raise missing information, discrepancies, risks, and potential delays early
• Maintain accurate and up-to-date financial and project records
• Use Xero and relevant project tracking and finance systems as part of daily work
• Expected to contribute ideas that improve billing and finance processes
• Long-term opportunity within a business that values training, development, ownership, and continuous improvement
• Successful candidates will be expected to reflect this engagement in their LinkedIn profile