[Hiring] Accounts Payable Supervisor @First Legal Network LLC

Role Description

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the accounts payable function, ensuring accurate and timely processing of vendor invoices, employee expense reimbursements, and payment disbursements. This role supervises a team of AP specialists, maintains strong vendor relationships, enforces internal controls, and drives process efficiency in alignment with company financial policies. The position plays a key role in supporting month-end close activities, audit readiness, and working capital management through disciplined AP operations and continuous process improvement.

• Oversee end-to-end AP processing including invoice receipt, coding, approval routing, and payment disbursement.
• Manage weekly and off-cycle check, ACH, and wire payment runs.
• Maintain vendor master data including onboarding, W-9 collection, and banking information updates.
• Monitor AP aging and ensure liabilities are recorded and settled within agreed terms.
• Resolve vendor disputes and escalated payment inquiries professionally and promptly.
• Oversee employee expense report review and reimbursement processing in compliance with company T&E policy.
• Ensure proper sales and use tax treatment on applicable vendor invoices.
• Lead AP-related month-end close activities including accruals, cutoff review, and GL reconciliations.
• Prepare and review AP subledger-to-GL reconciliations and resolve variances.
• Support the preparation of cash disbursement forecasts and working capital reporting.
• Produce AP performance metrics including invoice cycle time, aging analysis, and vendor payment compliance.
• Assist with internal and external audit requests related to the AP function.
• Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability.
• Enforce internal controls over the procure-to-pay cycle in accordance with company policy.
• Support ERP system enhancements, automation initiatives, and AP-related system configurations.
• Maintain and update AP policies, procedures, and desk documentation.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• 5+ years of accounts payable experience, including 1–2 years in a supervisory or lead capacity.
• Experience in a high-volume, AP environment.
• Professional services, legal services, or project-based billing environment experience preferred.
• Strong working knowledge of AP processes, vendor management, and month-end close procedures.
• Experience with ERP systems (NetSuite preferred) and AP automation tools (Ramp preferred).
• Proficiency in Microsoft Excel; experience with reporting and data analysis.
• Excellent verbal and written communication skills.
• Highly organized with strong follow-up discipline and attention to detail.

Schedule/Locations

• Schedule: Monday-Friday 8:00am-5:00pm
• Remote