[Hiring] Accounts Payable Specialist @Haag, a Salas O'Brien Company

Role Description

We are looking for an Accounts Payable Specialist to join our growing Accounting team. This role will support day-to-day accounts payable activities, including:

• Invoice processing
• Vendor setup and maintenance
• Payment processing
• Expense reports
• Credit card reconciliation

The AP Specialist will work closely with internal departments and vendors to ensure invoices and payments are processed accurately and timely.

Qualifications

• 2–4 years of accounts payable, accounting, or related experience.
• An associate's or bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• Working knowledge of accounts payable and general accounting practices.
• Strong Microsoft Excel skills, including the ability to maintain and work with detailed spreadsheets.
• Experience with Deltek Vision/Vantagepoint is a plus.
• Experience working with invoice processing, vendor records, expense reports, or credit card reconciliations preferred.

Requirements

• Review, code, and process vendor invoices accurately and timely.
• Maintain AP tracking spreadsheets and supporting documentation.
• Prepare cost detail and allocation spreadsheets for applicable business units or departments.
• Assist with preparation and review of weekly AP payment processing files.
• Process and track IT and other centralized invoices.
• Research invoice discrepancies and coordinate with internal departments to resolve issues.
• Monitor invoices requiring approval and follow up with appropriate approvers.
• Set up and maintain vendor records, including collection and review of required documentation.
• Perform vendor banking verifications and maintain appropriate support for vendor payment information.
• Maintain vendor contracts and related records.
• Respond to vendor and internal AP questions and assist with payment or invoice inquiries.
• Support year-end review and verification of vendor payments for 1099 reporting.
• Review and process expense reports for completeness and appropriate documentation.
• Reconcile company credit card activity and research outstanding or unmatched transactions.
• Follow up with cardholders and departments to obtain missing documentation or resolve discrepancies.
• Maintain organized and complete AP documentation to support accounting records and internal controls.
• Assist with AP reconciliations, research, and other accounting activities as needed.
• Support accurate transaction processing within Deltek Vision/Vantagepoint.
• Identify opportunities to improve AP processes, tracking, and efficiency as the function continues to grow and centralize.

Benefits

• The expected base salary range for this role is $60,000 - $65,000 USD per year.
• This role is also eligible for performance-based bonuses.
• Comprehensive U.S. based benefits package, including:
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support