[Hiring] Accounts Payable Specialist @MUSCULAR DYSTROPHY ASSOC INC

Role Description

The Accounts Payable Specialist facilitates paying invoices for MDA. The Accounts Payable Specialist reports to the Senior Accounts Payable Manager.

Location: This is currently a remote position.

Salary: This position's salary range is $55,000 - $60,000. Final offer amounts and levels are determined by multiple factors, including your experience, and may vary from the amounts listed above.

Responsibilities:

• Accurately input invoices into the Certinia system and assist with the timely and accurate processing of vendor payments.
• Review and conduct invoice audits to ensure accuracy and compliance with company requirements, including identifying duplicate invoices, incorrect charges, sales tax errors, missing approvals, and other discrepancies.
• Ensure invoices are properly matched to purchase orders, including verifying vendor information, quantities, pricing, and supporting documentation.
• Respond to vendors and MDA staff regarding invoice status, payment inquiries, discrepancies, documentation requirements, and other Accounts Payable-related questions or concerns.
• Provide Account/Vendor history to MDA staff when necessary.
• Assist AP Team with 1099 reporting.
• Assist with developing, documenting, and maintaining Accounts Payable procedures and policies to improve efficiency, accuracy, and compliance.
• Review outstanding vendor monthly statements to ensure all invoices have been received and processed and follow up with vendors regarding missing invoices or discrepancies.
• Assist with setting up vendors for electronic payments, including verifying required banking documentation and ensuring payment information is accurately maintained.
• Update invoice payment status in Certinia to accurately reflect invoices that have been paid.
• Assist with creating new vendors and maintaining existing vendor accounts to ensure accurate and up-to-date vendor information.
• Assist with month-end and year-end closing activities, including AP reconciliations, accruals, and outstanding invoice reviews.
• Perform other duties and special projects as assigned.

Qualifications

• Associate’s degree in accounting, Business Administration, Finance, or a related field.
• Two years of experience required.
• Computer skills, including Excel and Microsoft Word are required.
• Ability to maintain confidentiality on sensitive issues.
• Strong oral and written communication to interface with all levels of MDA employees.

Benefits

• Medical, Dental and Vision insurance with prescription coverage.
• Health Savings Account with contribution matching and Flexible Spending Accounts for medical and/or dependent care.
• Paid sick leave.
• Employee Assistance Program (EAP).
• 100% contribution towards basic life insurance, short-term and long-term disability.
• Optional additional life insurance and dependent life insurance available.
• 403(b) Retirement Savings Plan with company match.
• Generous paid time off policy, with an increasing accrual rate schedule.
• Paid holidays.
• Standard 35-hour work week with flexible hours.
• Remote, work from home opportunities.
• Professional Learning and Development opportunities, including Leadership skills.