[Hiring] Accounts Payable Specialist @Extenteam Client Roles

Role Description

We are looking for an Accounts Payable Specialist - CPA (Certified Public Accountant) for a Property management client of ours.

Qualifications

• Minimum: CPA
• Expertise in ERP systems (e.g., Coupa preferred)
• Accounts payable team experience using ERP systems
• Accurate invoice entry
• Capital vs expense GL account coding
• Accrual resolution
• Utilizing automation tools to optimize efficiency and accuracy
• Strong Excel skills, including formulas, pivot tables, and filters
• Strong understanding of 3-way match process
• What causes invoice exceptions
• Exception troubleshooting and resolution
• Understanding reconciliations
• Ability to review vendor accounts receivable statements and take action
• Basic accounting skills (knowledge of accruals, debits, and credits)

Requirements

• Hours: 4:00 AM Manila – 1 hour overlap with east coast
• Analytical Thinking: Uses data to identify trends, risks, and opportunities
• Develops KPIs and utilizes dashboards to monitor AP performance
• Clear and professional in both written and verbal interactions
• Not afraid to use the phone
• Able to explain complex financial concepts to non-finance stakeholders
• Skilled in resolving vendor invoice disputes
• Builds strong relationships with suppliers and internal stakeholders
• Familiar with w-9 and ACH requirements
• Maintains confidentiality and adheres to financial regulations
• Ensures compliance with internal controls and external standards

Core Characteristics

• Detail-Oriented: Precision in reviewing invoices, payments, and reconciliations
• Vigilance in spotting discrepancies, errors, or duplication (deep dive)
• Problem solving and issue resolution
• Accountability: Takes ownership of processes and outcomes
• Proactively resolves issues and follows through on commitments
• Sense of urgency
• Reliable
• Adaptability: Responds effectively to changes in systems, regulations, or company priorities
• Embraces automation and digital transformation

Technical Requirements

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
• i5 11th Gen or higher
• Windows 11 / MacOS Catalina or higher
• Minimum of 8 GB RAM
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
• Back-ups in case of power or internet provider interruptions
• Good headset and webcam (preferably noise-canceling headset)

Benefits

• Competitive Salary: We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work: This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off: Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage: Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.