[Hiring] Accounts Payable Specialist @aCloud

Role Description

Responsible for accurate and timely Accounts Payable and P2P execution, ensuring clean vendor records, proper cost matching, and audit-ready documentation. This role supports subscription, services, and project operations and operates strictly within defined finance controls and SOPs.

Key Responsibilities

• Purchase Invoice Processing
  • Review, verify, and process vendor invoices accurately and within agreed timelines.
  • Perform 3-way matching (Purchase Order, Delivery Order / GRN, Invoice) where applicable.
  • Validate pricing, quantities, payment terms, and supporting documents against approved PO or contract.
  • Ensure correct GL coding, cost centre allocation, and GST treatment in accordance with IRAS and company guidelines.
  • Monitor and prevent duplicate, incorrect, or unauthorised postings.
• Purchase Order Monitoring & Reconciliation
  • Monitor open Purchase Orders (POs) and follow up with budget owners for timely closure.
  • Review and clear aged or unused POs to maintain system accuracy and data integrity.
  • Investigate and resolve discrepancies between PO, GRN, and invoice.
  • Maintain complete, organised, and audit-ready documentation for all P2P transactions.
  • Support PO accruals and reversals during month-end and quarter-end closing.
• Vendor Management
  • Maintain accurate and up-to-date vendor master data, in accordance with approval controls.
  • Perform monthly vendor statement reconciliations.
  • Prepare bi-weekly payment schedules in line with vendor credit terms and internal approval timelines.
  • Handle vendor enquiries and resolve discrepancies in a timely and professional manner.
• Month-End Closing & Reconciliation
  • Perform AP ageing review and reconcile AP sub-ledger to General Ledger.
  • Prepare accruals for unbilled expenses and ensure completeness of liabilities.
  • Support finance closing activities and provide required schedules when requested.
• Internal Controls & Compliance
  • Ensure adherence to financial policies, internal controls, and company SOPs.
  • Support internal and external audit requirements by providing accurate and timely documentation.
  • Escalate control gaps, missing documentation, or irregular transactions promptly.
• Process Improvement & System Support
  • Identify opportunities to improve AP and P2P efficiency, accuracy, and turnaround time.
  • Support documentation and updates of AP-related SOPs.
  • Prepare periodic AP reports and basic KPIs for review by Finance.
  • Exposure to automation or RPA initiatives (e.g. Power Automate, Power Apps) is an advantage; willingness to participate in process automation is expected.
• Collaboration
  • Work closely with Finance (GL / FP&A), Procurement, Sales Ops, and Operations teams to ensure smooth P2P execution.
  • Provide accurate AP inputs to support subscription billing, renewals, and cost tracking.
  • Support cross-functional initiatives aimed at improving operational discipline and compliance.
• Travel
  • Occasional travel to Singapore HQ (approximately twice yearly if incumbent is in Malaysia) for meetings, training, or regional coordination.

Qualifications

• Must-Have
  • Accounts Payable and P2P processing
  • 3-way matching (PO / GRN / Invoice)
  • AP ageing and sub-ledger to GL reconciliation
  • Accruals and cut-off support
  • Vendor statement reconciliation
  • ERP experience (Business Central preferred)
  • GST fundamentals (Singapore context)
  • Excel (reconciliation, tracking, basic analysis)
• Good-to-Have
  • Exposure to subscription / MRR / ARR / recurring revenue businesses
  • Experience handling prepaid or deferred costs
  • Familiarity with Power Automate / Power Apps / RPA tools
  • Shared services or regional finance experience

Benefits

• Competitive salary and benefits package, Performance bonus/On-target incentive (OTI).
• Full inpatient and outpatient medical benefits coverage.
• Be part of a fast-growing company with regional expansion plans.
• Gain exposure to cross-country exposure through collaboration with Singapore HQ and regional teams.
• Professional development and Microsoft certification support.
• Inclusive and growth-driven culture that values initiative, accountability, and continuous improvement.

Company Description

aCloud is an equal opportunity employer, committed to diversity and inclusion in the workplace.