[Hiring] Accounts Payable Specialist @Expedock

Role Description

We are seeking an AP Specialist to support our global Freight & Logistics client.

Schedule: Night Shift

Location: Fully Remote (WFH)

The Mission: Manage vendor relationships, ensure financial accuracy in CW, and coordinate seamlessly between International/LATAM teams and the payments department.

What You'll Do:

• Invoice Management & Processing
  • Urgent Email Prioritization: Monitor and manage the department’s primary email inbox, acting immediately on high-priority invoice posting requests.
  • Invoice Reversal & Reposting: Manage the lifecycle of invoice corrections, including reversing incorrectly posted invoices and executing accurate repostings according to company policy. Ensure all required documentation is validated before processing any reversals.
• Vendor Statement Reconciliation
  • System Integrity: Conduct thorough reviews of vendor statements, performing direct comparisons between the statement and internal accounting system (CW).
  • Verification: Verify the accuracy of invoice numbers, charges, creditor information, and due dates to ensure financial consistency.
  • Vendor Communication: Provide prompt, professional responses to vendors upon statement review, including clear communication regarding estimated payment dates.
• Payment Processing Coordination
  • Financial Oversight: Liaise directly with the payment processing team regarding past-due accounts. Provide detailed aging reports, including breakdown of past-due vs. current invoices.
  • Risk Mitigation: Strictly enforce data protocols to prevent the occurrence of duplicate payments.
  • Remittance Support: Act as the primary point of contact for the payments team to direct vendors who are requesting remittance details for previously processed payments.
  • Proactive Issue Resolution: Identify recurring payment bottlenecks and suggest process improvements to the payments team.
• Notice of Assignment (NOA) Handling
  • Factoring Management: Process incoming NOAs from factoring companies.
  • Profile Maintenance: Update vendor profiles in the CW system with the correct factoring company details. Create new vendor profiles where necessary, ensuring all factoring documentation is accurately captured.
  • Vendor Relations: Provide immediate, formal acknowledgment to factoring companies regarding receipt and acceptance of NOAs.

Qualifications

• 2–3 years of experience in Accounts Payable within the freight and logistics industry.
• Ability to work autonomously in a virtual environment while maintaining high levels of communication and productivity during night hours.
• Demonstrated experience working with accounting and ERP software (familiarity with CW systems preferred).
• Exceptional verbal and written communication skills to handle sensitive vendor and international team correspondence across time zones.
• Strong eye for detail, particularly regarding invoice validation, discrepancy identification, and documentation.
• Proven ability to manage high-volume email workflows and prioritize urgent financial tasks effectively.

Benefits

• HMO & Leave Credits: Stay protected with healthcare benefits and use accrued leaves by your third month.
• Supportive Remote Environment: Work from home alongside a collaborative team that values growth and mutual success.
• Seamless Onboarding & Training: Get up to speed quickly with a structured program and client specific training designed to make you a subject matter expert in your assigned workflows.