[Hiring] Accounts Payable Specialist @Activate Talent

Role Description

We are seeking an experienced Accounts Payable Specialist with hands-on NetSuite experience to manage end-to-end AP processing in a high-volume, multi-entity environment. This role supports a retail and manufacturing business, meaning the ideal candidate is comfortable working with purchase orders, goods receipts, and vendor invoices, and resolving discrepancies related to pricing, quantities, or receiving. You will work closely with supply chain, manufacturing, and vendors to ensure invoices are processed accurately and payments are made on time.

Key Responsibilities

• Accounts Payable Processing:
  • Own the end-to-end accounts payable workflow in NetSuite within a high-volume environment.
  • Process vendor invoices and ensure proper coding for GL accounts, cost centers, and locations.
  • Perform 3-way matching between purchase orders, goods receipts, and vendor invoices.
  • Investigate and resolve discrepancies, including purchase price variances (PPV) and quantity differences.
• Vendor & Internal Coordination:
  • Communicate daily with manufacturing and supply chain teams, and vendors to verify receipts and resolve invoice discrepancies.
  • Maintain accurate vendor records and support new vendor onboarding.
  • Ensure vendor invoices align with agreed terms and purchasing documentation.
• Payments & Reporting:
  • Process vendor payments in accordance with payment terms and company cash-flow priorities.
  • Prepare and monitor AP ageing reports.
  • Support month-end close activities related to accounts payable.
• Controls & Process Improvement:
  • Maintain accurate records to support internal and external audit requests.
  • Identify opportunities to improve AP workflows, documentation, and automation.

Qualifications

• 3+ years of accounts payable experience, ideally within retail, e-commerce, CPG, or manufacturing environments.
• Hands-on NetSuite experience in accounts payable (vendor bills, payments, vendor records).
• Proven experience processing invoices in a high-volume AP environment.

Requirements

• Experience performing 3-way matching between purchase orders, goods receipts, and vendor invoices.
• Ability to investigate and resolve price and receiving discrepancies.
• Strong Excel skills, comfortable working with reports and data exports.
• Highly detail-oriented and organized with strong accuracy in financial data.
• Comfortable working independently in a remote, global team environment.
• Strong written and verbal English communication skills.
• Availability to work US business hours (Pacific / Central / Eastern).

Nice to Have

• Exposure to data tools such as Tableau or Snowflake.
• Familiarity with Shopify or e-commerce environments.
• Experience supporting multi-location retail businesses.
• Previous experience working within a global, outsourced, or EOR team model.