[Hiring] Accounts Payable & Reconciliation Specialist @Somewhere

Role Description

We are a high-volume plumbing services company that manages a massive influx of materials, freight, and warehouse supplies. Our financial health depends on the precision of our "Three-Way Match": reconciling vendor invoices against our physical receivers and purchase orders.

As our Accounts Payable & Reconciliation Specialist, you are the "gatekeeper" of our financials. While our systems handle the bulk of the matching, you are the human intelligence that resolves the complex gaps—pricing errors, partial shipments, and SKU discrepancies—ensuring we only pay for exactly what we received.

Qualifications

• 2–4 years of experience in Accounts Payable, Bank/Vendor Reconciliation, or Data Entry with a focus on price matching and SKU management.
• Experience in E-commerce, Manufacturing, or Trade Services (Plumbing/HVAC) is highly preferred.
• Proficiency in modern accounting software and CRMs. Experience with automated matching systems is a plus.
• Exceptional "clerical speed" balanced with high accuracy.
• Strong communication skills for internal reporting.
• A "natural problem solver" who can follow a trail to find where a mistake occurred.

Requirements

• Detail-Obsessed: You don't just "see" data; you scrutinize it. You notice when a SKU is off by one digit or a unit price has shifted by a few cents.
• The "Catch-All" Mentality: You enjoy the "puzzle" of reconciliation. If the system says things don't match, you dive in to find out why.
• Process-Driven: You thrive in an environment where following the correct steps is mandatory. You appreciate a system that ensures accuracy but know when to escalate a discrepancy to the Accounting Manager.
• E-commerce/Warehouse Mindset: You understand the flow of goods—from freight and receiving into warehouse management—and how that data eventually impacts the bottom line.

What You Will Own

• Invoice Reconciliation: Process vendor invoices against physical receivers. You will identify and resolve discrepancies in pricing, quantity, or materials billed.
• Exception Handling: Manually resolve "mismatches" where the automated system falls behind (e.g., one receiver tied to multiple invoices).
• Vendor Discrepancy Reporting: Directly report unresolved pricing or material issues to the Accounting Manager for high-level resolution.
• Freight & Warehouse Processing: Support the accounting team by processing freight invoices and warehouse management data to ensure accurate financial reporting.
• Data Integrity: Manage SKUs, pricing lists, and digital records within our system to ensure the "auto-match" features have the best data possible.