[Hiring] Accounts Payable & Receivable Officer @D2B

Role Description

The Accounts Payable & Receivable Officer is responsible for managing the company’s day-to-day financial transactions, including processing supplier invoices, issuing customer invoices, and ensuring timely payments and collections. This role supports accurate cash flow management and financial reporting.

Responsibilities

• Accounts Payable (AP):
  • Process and code supplier invoices accurately into accounting software (e.g. Xero)
  • Match purchase orders, delivery dockets, and invoices
  • Schedule and prepare supplier payments in line with agreed terms
  • Reconcile supplier statements and resolve discrepancies
  • Maintain accurate records of all accounts payable transactions
  • Liaise with suppliers regarding payment queries
• Accounts Receivable (AR):
  • Generate and issue customer invoices and progress claims
  • Monitor incoming payments and allocate receipts correctly
  • Follow up outstanding invoices and manage debt collection
  • Maintain customer account records and resolve billing issues
  • Prepare aged receivables reports
• General Finance & Admin Duties:
  • Perform bank and credit card reconciliations
  • Assist with payroll support (if required)
  • Maintain accurate filing systems (digital)
  • Support month-end processes and reporting
  • Assist with BAS/IAS preparation (under supervision)
  • Communicate with project managers regarding job costing and invoicing

Qualifications

• Experience in accounts payable and receivable roles
• Proficiency in accounting software (e.g. Xero)
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Ability to manage multiple tasks and deadlines
• Strong communication skills (written and verbal)

Requirements

• Reliable and trustworthy
• Problem-solving mindset
• Ability to work independently and as part of a team
• Professional and confidential approach to financial data

Nice to Have

• Experience in construction or manufacturing

KPIs / Performance Measures

• Accuracy of data entry and reconciliations
• Timeliness of supplier payments and customer collections
• Reduction in outstanding debtor days
• Minimal discrepancies in accounts