[Hiring] Accounts Payable Manager @Chapters Health System

Role Description

The Accounts Payable Manager assists with the oversight of the day-to-day accounts payable functions for the Organization’s entities including mentoring the Accounts Payable team, responding to vendor/other department accounts payable needs, and ensuring the accurate/timely processing of invoices. Responsible for the timeliness, accuracy, outcomes, and reporting of all accounts payable functions.

Qualifications

• Bachelor’s degree in Accounting or Finance or an equivalent combination of experience and education.
• Minimum of five (5) years of relevant experience preferably in a multi-entity setting.
• Minimum of two (2) years of supervisory/management experience.
• Strong knowledge and competency in accounts payable.
• Knowledge/experience with an automated accounts payable system.
• Proficient in the advanced use of Microsoft Office products (Excel, Word, PowerPoint, Outlook) and complex financial systems.
• Professional attitude with strong leadership skills, critical thinking, and conflict resolution.
• Highly organized with the ability to manage many tasks simultaneously in a fast-paced environment, remaining proactive, detail-oriented, resourceful, and efficient.
• Proven successful experience leading, coaching, and mentoring.
• Proficient in time management with the ability to prioritize a variety of duties.
• Ability to work independently exercising a high degree of discretion and judgment.
• Well-developed interpersonal skills and excellent written and verbal communication skills; ability to provide instructions and constructive feedback.
• Able to maintain a strict level of confidentiality.

Requirements

• Assists with the oversight of all accounts payable functions for the Organization and its affiliates.
• Responsible for assisting with accounts payable tasks.
• Provides backup to the accounts payable team when necessary.
• Handles vendor maintenance (including new vendor additions, vendor modifications, adding vendor default GL accounts if necessary, etc).
• Responsible for reviewing/monitoring the accounts payable system queues (including payment not found queue, rejected queue, prep queue, approval queue, etc).
• Responsible for reviewing/monitoring all accounts payable logs (including contract physician, utilities, vendor creation, void logs, etc).
• Reviews accounts payable aging and on hold items to ensure all invoices are paid in a timely manner.
• Responsible for preparing the nursing home invoices for processing.
• Handles void check process.
• Provides leadership, support, and guidance to staff with respect to meeting their tasks and duties deadlines.
• Coordinates completion of all accounts payable tasks necessary prior to check run.
• Reviews and maintains the accounts payable system for accuracy and compliance with reporting standards.
• Establishes working relationships with vendors and internal approvers.
• Oversees the preparation of the reconciliation of records pertinent to areas of responsibility.
• Resolves or escalates accounts payable issues and ensures resolutions.
• Supervises, directs, and trains personnel involved under areas of responsibility. Directs daily activities of direct reports and communicates organizational information, goals, and policies to the staff.
• Acts as subject matter expert (SME) on invoices and other accounts payable processing matters.
• Assists with annual 1099 process.
• Performs other duties as assigned.

Benefits

• Compensation Pay Range: $95,502.22 - $149,222.21
• This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as ongoing compliance with the Drug-Free Workplace Policy.
• All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility.