[Hiring] Accounts Payable & Finance Operations Specialist @EverAI

Role Description

We are seeking a disciplined and detail-oriented Accounts Payable & Finance Operations Specialist to support our Finance team. In this role, you will manage supplier invoices, ensure timely payments, reconcile accounts, and help maintain clean finance operations, in direct collaboration with our Financial Controller, Nikolett, and our CFO, Marusa.

Your Responsibilities

• Accounts Payable Operations:
  • Collect, verify and process incoming supplier invoices
  • Rename, organize, and upload files into the accounting system
  • Ensure complete documentation for posting by the accountant
• Bank & Payment Activities:
  • Monitor automated bank feeds and identify missing receipts or unmatched items
  • Follow up with internal teams to obtain missing invoices or supporting documentation
  • Prepare payment batches for CFO review and approval
• Reconciliation & Controls:
  • Ensure accounts payable balances are reconciled correctly in the system
  • Highlight discrepancies and follow up for resolution
  • Assist with month-end AP checks as required
• Bank & Compliance Support:
  • Act as operational contact for bank compliance or documentation requests
  • Support timely responses to KYC/AML or bank-related queries

Qualifications

• 2–4+ years’ experience in accounts payable, finance operations, or related field
• Relevant formal education (Accounting/Finance/Business Management or similar)
• Strong organizational skills and extremely detail-oriented
• Experience with accounting systems (e.g., Xero, QuickBooks, NetSuite, SAP)
• Comfortable working with online banking portals and payment tools
• Exposure to multi-entity or multi-currency operations

Requirements

• Strong communication & collaborative skills (perfectly fluent in English)
• Goal-oriented, ownership and commitment
• Doer mindset - we are moving fast and need people who can balance execution, planning, and strategy
• Humble - willing to learn, open to feedback
• Self-motivated and able to work independently with strong structure and accountability
• Experience operating effectively in fast-growing / startup environments
• Comfortable working in an industry involving uncensored models and content

Benefits

• Contract Type: We prefer B2B, but we’re flexible, what matters is long-term commitment and impact
• Work From Anywhere: Fully remote. Choose the environment where you do your best work
• Paid Time Off: 4 weeks (20 working days) of PTO per year to recharge and reset
• Annual Gathering: A yearly in-person meetup to connect, brainstorm, and celebrate wins together
• Health & Wellness Support: Monthly allowance of 100 USD for health insurance expenses + unlimited 1:1 sessions with psychologists and lifestyle experts through OpenUp (also available for up to three family members)
• Co-Working Space Budget: Work from a co-working space up to twice per month (35 EUR / 40 USD per visit) to stay inspired and connected
• Learning Budget: Dedicated funds to support your professional growth: courses, books, conferences, events, or certifications
• Equipment: Company laptop provided + monitor budget up to 250 USD for your workspace setup
• AI Tools Access: Premium access to ChatGPT, Cursor, Hugging Face, and others, to power your ideas and workflows