[Hiring] Accounts Payable Coordinator @Clarest Health

Role Description

At Clarest Health, we are dedicated to transforming patient care by providing innovative and efficient pharmacy services to healthcare facilities. Our commitment to excellence ensures that our automated dispensing solutions streamline medication management, improve patient outcomes, and enhance the overall efficiency of healthcare operations. As a part of the Clarest Health team, you'll be contributing to a mission-driven organization that is redefining the future of pharmacy services and making a meaningful impact on the lives of patients and healthcare professionals across the nation.

The Accounts Payable Coordinator is responsible for accurately and timely processing company payables, maintaining relationships with vendors and ensuring compliance with internal controls and accounting policies. The role supports the Accounts Payable Manager and Team Lead by managing invoice workflows, resolving discrepancies, and assisting with month end activities and projects as needed.

Location: Remote

Salary: $23 - $26 per hour

Schedule: Monday to Friday - 9AM - 5:30PM EST

Key Responsibilities

• Invoice Processing
  • Receive, review, and process invoices for accuracy, appropriate approval and proper coding.
  • Ensure invoices comply with company policies and accounting standards.
  • Enter invoices into Coupa and NetSuite in a timely and accurate manner.
• Vendor Management
  • Maintain accurate and up to date vendor records, including W-9s, payment terms and contact information.
  • Respond to vendor inquiries regarding invoice status and payments in a professional and timely manner.
  • Reconcile vendor statements and investigate and resolve discrepancies.
• Compliance and Internal Controls
  • Follow established internal controls and segregation of duties.
  • Maintain proper documentation to support audits and internal reviews.
  • Assist with internal and external audits as required.
• Administrative & Team Support
  • Maintain organized records electronically in accordance with company record retention policies.
  • Collaborate with cross-functional teams to resolve invoice and payment issues.
  • Perform additional duties as assigned by the Accounts Payable Manager or Team Lead.

Performance Standards

• Accurate and timely invoice processing.
• Timely resolution of discrepancies and vendor inquiries.
• Compliance with company policies and procedures.
• Professional, cooperative, and responsive communication with coworkers and vendors.
• The ability to adhere to Clarest's Code of Conduct, follow Clarest Compliance policies and procedures, and report any suspected violations of any federal or state laws to either their direct supervisor, Human Resources or the Compliance Officer.

Qualifications

• High school diploma or GED required; Associate's degree in Accounting, Finance, or a related field preferred.
• Equivalent combination of education and accounts payable experience will be considered.

Skills + Abilities

• Knowledge of Accounts Payable.
• Excel/Word/Outlook experience necessary.
• NetSuite experience preferred but not required.
• Coupa experience preferred but not required.

Benefits

• Comprehensive Medical, Dental and Vision Insurance (as low as $13.73/pay).
• Paid Time Off.
• Free Virtual Care - Telemedicine.
• 401k with company match.
• Referral Bonuses.
• Life Insurance.