[Hiring] Accounts Payable Coordinator @Cimpress/Vista

Role Description

We are looking for a dynamic team player who is eager to learn the ins and outs of the Accounts Payable function and help the team drive excellence in the service provided. This role focuses on processing invoices, managing payments, ensuring compliance with financial policies and tax regulations, and maintaining accurate documentation. You will also support vendor and employee expense inquiries, assist with month-end close activities, and contribute to process improvements.

What You Will Do:

• Receive and evaluate invoices for processing.
• Sort, review, match, and process invoices due for payment while observing AP KPIs and SLAs.
• Ensure completeness and correctness of invoice details and compliance with tax laws of various jurisdictions (e.g. VAT, GST etc.).
• Process invoices in an integrated ERP system following internal policies and procedures, including SOX compliance.
• Maintain an online filing system for all Accounts Payable-related documents.
• Respond to vendor inquiries and communicate with vendors and internal collaborators to ensure any discrepancies are resolved and invoices are paid within the agreed payment terms.
• Review and process employee reimbursement expenses.
• Assist in month-end close and account reconciliation activities.
• Participate in Systems and Process Improvement and Change Management Projects as required.
• Support Accounts Payable Operational initiatives.
• Maintain up to date Standard Operating Procedures and other process documents.
• Prepare Accounts Payable information for internal use and external auditors as requested.
• Perform ad-hoc duties or reporting as required.

Qualifications

• Graduate in Accounting or Finance (Bachelor’s Degree or any equivalent).
• Preferably at least 1-year experience in Accounts Payable function.
• Ability to maintain high level of accuracy in preparing and entering financial information.
• Ability to work under pressure and plan/prioritize workload.
• Intermediate/high level of English (spoken and written).
• Experience with SAP or other major ERP system is a plus.
• Ability to work shift hours / working hours adapted to other time zones.

Benefits

• HMO Coverage.
• Life Insurance.
• Service Incentive leaves.
• Medicine reimbursement.

Company Description

As an e-commerce powerhouse, Vista creates customer value (and delight) through accessible, cutting-edge technology. We are the marketing partner to millions of small businesses around the world. For more than 20 years, we have helped small businesses look and feel credible through high-quality marketing products and solutions that include signage, logo apparel, promotional products, face masks, flyers, postcards, business cards, websites and digital marketing. With Vista, small businesses are able to create and customize their marketing with easy-to-use digital tools and design-templates, or by receiving expert graphic design support. In 2020, Vista acquired 99designs to expand its design offering via a worldwide community of more than 150,000 talented designers to make it easy for designers and clients to work together to create designs they love. Vista is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.