[Hiring] Accounts Payable Coordinator @Waste Solutions Canada

Role Description

Reporting to the Accounting Manager, the Accounts Payable Coordinator is responsible for supporting the day-to-day management of the accounts payable function. This role requires a strong understanding of the organization’s AP processes, including the accurate and timely processing of invoices and vendor payments.

The successful candidate will demonstrate the ability to effectively manage vendor relationships while maintaining accurate and timely statement reconciliations. Attention to detail, strong organizational skills, and a commitment to process accuracy are essential. In addition to core accounts payable responsibilities, the Accounts Payable Coordinator will assist with various finance-related duties and projects as required.

What you will be doing:

• Monitor and manage accounts payable to ensure timely processing and payment of vendor invoices
• Communicate with vendors via phone, email, and written correspondence regarding vendor billing discrepancies and payment inquiries
• Review invoice details and investigate discrepancies, pricing issues, or missing information
• Follow Waste Solutions established payment timelines and internal controls when processing vendor payments
• Process and apply payments accurately within the accounting system
• Maintain detailed accurate and up-to-date records of vendor communications and payment activity
• Prepare accounts payable aging reports and provide regular updates to the Accounting Manager
• Reconcile vendor statements and resolve discrepancies in accounts payable while managing and maintaining vendor relationships
• Work collaboratively with internal teams (Billing, Finance, Operations) to resolve invoice and payment issues
• Escalate unresolved vendor issues when necessary, including internal review or management involvement
• Prepare reports related to accounts payable activities
• Meet or exceed targeted goals for payment processing timelines and accuracy
• Various other finance duties as needed

Qualifications

• Accounting related degree or diploma
• +1 year of AP experience with a proven record of success
• Excellent communication skills, both verbal and written
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Collaborate and work well with other team members
• Demonstrate the ability to resolve client and vendor issues and concerns
• Knowledge of Microsoft Office (Excel, Word, etc.)
• Knowledge of Xero accounting software would be an asset

Benefits

• Embrace Remote Work: Discover the flexibility of remote work with us
• Team camaraderie and Company Culture: Enjoy a supportive team environment and positive company culture
• Competitive Compensation: Receive a competitive base salary
• Practical Benefits: Take advantage of a cellphone reimbursement
• Benefits and Retirement: Choose from one of our Benefits Plan and RRSP matching options
• Perks: Enjoy company events, volunteer hours, celebrate your birthday with a day off, a wellness benefit, and other perks