[Hiring] Accounts Payable Bookkeeper @The BAM Companies

Role Description

The Accounts Payable (AP) Bookkeeper is a mid-level, specialized role responsible for the end-to-end accounts payable cycle for our portfolio of apartment communities across the US Midwest. This is a full-time remote position based in the Philippines, operating strictly on Eastern Standard Time (EST) to ensure real-time collaboration with our on-site property managers and US vendors.

• Full-Cycle AP Management: Execute the daily processing of invoices, ensuring accurate coding to the appropriate property and General Ledger (GL) accounts.
• Utility Management: Oversight of all property utility accounts (water, electricity, gas, trash), ensuring timely payments to prevent service interruptions for residents.
• Vendor Statement Reconciliations: Perform monthly audits of vendor statements to identify discrepancies, missing invoices, or overpayments.
• Weekly Payment Processing: Prepare and facilitate weekly check runs, ACH transfers, and wire payments in accordance with company cash flow policies.
• Property Team Liaison: Act as the primary point of contact for on-site Property Managers regarding invoice approvals and budget inquiries.
• Vendor Relations: Maintain professional communication with US-based vendors to resolve billing disputes and update payment information.
• Expense Compliance: Verify that all invoices have appropriate backup documentation and have been approved by the designated department head.
• 1094/1099 Maintenance: Assist in maintaining accurate vendor W-9 records to ensure seamless year-end tax reporting.
• Intercompany Allocations: Manage the allocation of shared costs across multiple apartment communities as directed by the Controller.
• Financial Software Management: Maintain clean and organized digital records within the property management software (e.g., Yardi, AppFolio, or RealPage).
• Accrual Support: Assist the accounting team during month-end closing by identifying unbilled expenses and preparing accrual entries.
• Process Improvement: Identify opportunities to streamline the AP workflow, specifically regarding automated invoice entry and paperless filing.
• Audit Readiness: Provide supporting documentation for internal and external audits as requested.
• Communication: Participate in daily/weekly EST-timezone stand-up meetings to report on payment statuses and pending items.

Qualifications

• Preferably an Associate degree or vocational certificate in Bookkeeping.
• At least 2-4 years of solid experience in Accounts Payable, preferably within the US Real Estate or Property Management industry.
• Proven ability to work 100% on Eastern Standard Time (EST) (typically 9:00 PM – 5:00 AM PHT).
• Advanced knowledge of US-centric property management software (Yardi, AppFolio, Entrata, or Buildium) and Microsoft Excel.
• Excellent verbal and written English skills, with the confidence to handle phone inquiries with US vendors and stakeholders.
• High attention to detail with the ability to spot errors in complex utility billings and multi-page vendor statements.
• A stable, high-speed internet connection and a quiet, professional workspace suitable for graveyard shift operations.

Benefits

• Paid Time Off: Enjoy all 15-and-a-half paid holidays that BAM observes. After 180 days, receive 88 hours of PTO, increasing on the first BAM-iversary with an additional 120 hours.
• Traditional Medical and Health Benefits: Comprehensive package including medical, dental, vision, voluntary life, short-term disability, long-term disability, and a small pet benefit option.
• Company Culture: A small company feel where employees are valued, living out core values of growth, family, fun, and hard work.
• Personal & Professional Development: Unlimited access to MytrueU for community leader lessons and enrichment.
• Events: Company-sponsored events to foster connection and live out core values.

Position Type/Expected Hours of Work

This is a full-time position, Monday - Friday.

Communication Release

By applying for this position or showing interest to a team member, you agree to receive emails and text messages from Barratt Asset Management, LLC (The BAM Companies). If you want to stop receiving these communications, you can respond to a team member's call or message and request to be unsubscribed, which will then end the communication from us.

Position Pay Range

₱27,000 — ₱30,000 PHP