[Hiring] Accounts Payable Assistant @Internova Travel Group

Role Description

This role supports multiple UK companies within the Internova Group as part of a shared finance service. The primary focus of the role is to manage the Accounts Payable function for the Cruise division, ensuring supplier payments are processed accurately and on time to support critical booking deadlines and maintain strong supplier and operational relationships. Alongside the Cruise function, the role will also support the wider Accounts Payable shared service across the Group, assisting with payment processing, reconciliations and other AP activities as required.

Responsibilities

• Cruise Supplier Payments: Take ownership of processing supplier payments for the Cruise division, ensuring all payments are made accurately and within supplier deadlines to prevent booking cancellations or disruption to customer travel.
• Invoice Processing: Process purchase invoices promptly and accurately, ensuring all invoices follow the appropriate approval process within the shared service environment.
• Payment Runs: Prepare and process supplier payment runs, ensuring all required approvals and supporting documentation are in place before payment.
• Payment Posting & Reconciliations: Post daily payments into the accounting system and complete regular payment reconciliations to ensure financial accuracy.
• Accounts Payable Inbox: Monitor and manage the Accounts Payable inbox daily, responding to supplier and internal queries in a timely manner.
• Supplier Account Management: Reconcile supplier accounts, resolve payment queries and maintain positive working relationships with Cruise suppliers, vendors, and IC’s.
• Credit Card Reconciliations: Reconcile and post company credit cards, including Barclaycard, Virtual Cards and AMEX transactions.
• Shared Service Support: Provide support across the wider Accounts Payable function for other Internova UK entities during periods of increased workload, annual leave or business demand.
• Aged Creditors: Assist in managing the aged creditors ledger, ensuring outstanding balances are reviewed and resolved in line with company policy.
• Audit Support: Assist with internal and external audits by providing accurate financial records and supporting documentation.
• General Finance Support: Provide administrative and financial support to the wider Finance team as required.

Qualifications

• Strong verbal and written communication skills.
• Excellent attention to detail and ability to maintain accurate financial records.
• Proficiency in Microsoft Office, especially Excel.
• Ability to work independently and as part of a team.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience in using accounting software is a plus.
• Strong numeracy skills and attention to detail.
• Experience with accounting systems and reconciliation processes.
• Problem-Solving Skills: Ability to identify and resolve discrepancies in accounts receivable.
• A minimum of 1-2 years’ experience in an accounts payable role.
• AAT or part-qualified in a professional accounting body (ACCA/CIMA) is desirable.
• Dolphin or Agresso experience is desirable.
• #Li-remote

Benefits

• The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas.
• Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.
• The salary range posted represents the pay range for U.S. candidates.
• If the job posting indicates that the role is available for international candidate consideration, the salary range will be based on the local market for the country where the candidate would be working.
• This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and individual performance.