[Hiring] Accounts Payable Analyst @Arbor Research Collaborative for Health

Role Description

The Accounts Payable Analyst is responsible for the accurate and timely processing of accounts payable transactions, ensuring invoices, payments, and related financial records are complete, properly coded, and processed in accordance with the organization’s policies and established procedures. This position works closely with vendors, employees, and internal departments to resolve discrepancies, respond to inquiries, maintain accurate records, and support timely payment processing. The role also assists with account reconciliations, reporting, month-end close activities, and maintaining appropriate documentation and internal controls.

The ideal candidate is detail-oriented, organized, and analytical, with strong communication and problem-solving skills. The Accounts Payable Analyst must be able to manage multiple priorities and deadlines while maintaining a high degree of accuracy and confidentiality. This position plays an important role in supporting the organization’s financial operations and fostering positive relationships with vendors and internal stakeholders.

Essential Duties and Responsibilities

• Independently perform day-to-day transactional accounting.
• Collaborate and support in the preparation, examination/inspection, and analysis of accounting records to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Liaise with accounting staff and department leads to maintain the chart of accounts and assign account codes to source documents and journal.
• Manage and maintain vendors, including setting up new vendors, obtaining appropriate tax forms, and the accuracy of Automated Clearing House (ACH) set-up.
• Establish net terms with contracts, managing new payee packet requests, and organizing processes for maintaining payee and vendor files.
• Support the development, implementation, modification, and documentation of recordkeeping and accounting systems, using current computer technology.
• Complete weekly processing of expense payments, request approvals from staff, and reconcile expenses of purchases.
• Support general ledger, including monthly review and reconciliation of expense accounts and sub-ledgers as assigned.
• Maintain current regulatory knowledge of annual tax filings, including 1098 and 1099.
• May manage or assist in the monthly reconciliation of credit cards and expenses.
• Directly work with colleagues to resolve outstanding reconciliation issues.
• Maintain compliance and complete processing of foreign transactions to ensure proper financial statement presentation and payment of vendors.
• Stay up to date on current regulatory knowledge and manage unclaimed property processes through external reporting.
• Analyze and recommend changes to the authorized signature.
• Provide annual audit support in gathering information, materials, or financial reports.
• Contribute and prepare information for special reporting projects, as requested.

Qualifications

• Required: Bachelor’s degree in accounting, finance, business administration, or other relevant field of study with at least 2 years of accounts payable/receiving experience OR an associate’s degree in accounting, finance, business administration or other relevant field of study with a minimum of 6 years of progressive accounts payable/receiving experience.
• Solid technical aptitude in using Unanet, Costpoint, or another Deltek product.
• Ability to apply working knowledge of generally accepted accounting principles (GAAP), generally accepted auditing standards (GAAS), and financial statement preparation.
• Ability to perform independent work requiring knowledge used to analyze, interpret, and make deductions from varying facts or circumstances.
• Basic proficiency with all Microsoft Office applications.
• Strong proficiency in creating and maintaining spreadsheets in Microsoft Excel.
• Excellent verbal and written communication skills.

Requirements

• Preferred: Previous professional accounting experience working in a federal government contracting environment.
• Base level understanding of Defense Contract Audit Agency compliance including accounting practices and timekeeping regulations required for federal contracts.
• Experience with foreign currency.

Benefits

• Salary Range: $70,000 to $111,500.
• Base Compensation is determined by market range and geographic location pay zones.
• Base Compensation also includes various individual factors unique to each candidate such as job level, prior experience, skill set, certifications, and education, which may impact the compensation structure.

Company Description

Entity: Arbor Research Collaborative for Health

Work Arrangement: Remote

Location: Must be physically located in one of the following states: Alabama, Colorado, Connecticut, Washington D.C., Florida, Georgia, Idaho, Illinois, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Texas, or Virginia.

Fair Labor Standards Act Status: Exempt

Reports To: Accounting Manager

Supervises Others: No

Overnight Travel: Minimal, no more than 5%