[Hiring] Accounts Payable/Accounting Assistant @Rooted Talents

Role Description

We are seeking a detail-oriented Accounts Payable / Accounting Assistant to support the day-to-day accounting operations across multiple flooring and construction-related businesses. This role goes beyond standard AP work. The ideal candidate understands how accounting ties into flooring operations, including:

• Vendor invoices
• Material purchasing
• Subcontractor billing
• Job costing
• Freight charges
• Project-based expenses
• Cost tracking across multiple active jobs

You will work closely with the Controller and operations teams to help maintain accurate financial records, ensure timely vendor payments, and support the accounting processes tied to commercial flooring projects.

• Key Responsibilities
• Accounts Payable (AP) and Vendor Management
  • Review and process high-volume vendor invoices related to flooring materials, adhesives, freight, labor, and subcontractor services
  • Verify invoice accuracy against purchase orders, receiving records, contracts, and project documentation
  • Ensure proper approvals and supporting documentation are obtained before processing payments
  • Code invoices accurately to the appropriate General Ledger accounts, Cost centers, Job numbers/projects, Divisions/entities
  • Process vendor payments through ACH, checks, wire transfers, and electronic payment platforms
  • Maintain organized vendor files, W9 records, payment history, and supporting accounting documentation
  • Communicate with vendors regarding discrepancies, missing invoices, payment inquiries, and statement reconciliations
• Accounting Support
  • Assist with tracking project-related costs including materials, freight, labor, and subcontractor expenses
  • Review purchase orders and invoices for cost consistency and budget alignment
  • Assist with change order tracking and project-related billing support
  • Help monitor cost overruns, duplicate billings, and invoice discrepancies
  • Assist with sales & use tax calculations and tracking related to flooring materials and projects
  • Support reconciliation of retainage balances and outstanding project payables when applicable
• Accounting & Financial Support
  • Perform vendor statement reconciliations and resolve outstanding balances
  • Reconcile company credit cards and properly allocate expenses
  • Assist with Accounts Receivable deposits and payment postings
  • Prepare miscellaneous journal entries and accounting adjustments as directed
  • Support month-end closing activities and account reconciliations
  • Assist the Controller with audit preparation, financial reporting, and ad hoc accounting tasks
  • Maintain accuracy and organization across multiple entities and business units

Qualifications

• 2+ years of Accounts Payable or Accounting Assistant experience
• Experience working in construction, flooring, manufacturing, distribution, or project-based industries is strongly preferred
• Understanding of Purchase Orders, Job Costing, Project-based accounting, Vendor reconciliation, Sales & Use Tax
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong communication and problem-solving skills
• Comfortable working with high invoice volume and multiple entities
• Proficient in Microsoft Excel and Microsoft Office Suite
• Experience with QuickBooks required

Benefits

• Compensation: $1300-$1400/month
• Remote: Philippines-Based Independent Contractor
• Schedule: Full-time (U.S. business hours preferred)

Company Description

We are a Canadian-based private equity firm with a portfolio of over 50 small to mid-sized companies across North America, Europe, and the UK. This number continues to grow as we acquire new businesses.