[Hiring] Accounts Payable Accountant @Helix

Role Description

As an Accounts Payable Accountant, you will:

• Review, verify and process vendor invoices through procurement software, ensuring accurate, timely payment execution.
• Maintain vendor master data and payment records with precision.
• Partner with budget owners and bill owners to resolve approval delays and answer payment status questions.
• Manage vendor correspondence including responding to inquiries, resolving invoice discrepancies, and chasing down the root cause of payment issues.
• Follow established AP procedures and controls, and speak up when you spot a better way to do something.
• Collaborate cross-functionally with Finance, Procurement, and Operations to keep billing and payment timelines aligned.
• Support prepaids and fixed asset accounting.
• Reconcile vendor statements, investigate discrepancies, and assist with month-end accruals, closing entries and reconciliations.
• Support annual 1099 fillings and audit requests.
• Build breadth beyond AP by cross-training with the team on adjacent accounting work.

Qualifications

• 2–4 years of experience in accounts payable, staff accounting, or a similar billing/AP role.
• Bachelor's degree in Accounting, Finance, or Business.
• Detail-oriented, organized, and proactive, with a commitment to accuracy and accountability.
• Strong written and verbal English communication skills — comfortable coordinating across teams and talking directly with vendors.
• Able to juggle multiple invoices and priorities without dropping the ball.
• Curious and adaptable — eager to learn new systems and take on more as you grow.
• Experience leveraging AI tools like Claude or Gemini to work more efficiently.
• Strong Excel and Google Sheets skills (pivot tables, VLOOKUP, data validation).

Requirements

• Familiarity with Ramp or similar procurement platforms.
• Familiarity with Netsuite ERP.
• Prior experience in the biotech industry, or with a start-up.

Benefits

• Flexible PTO.
• Remote options for many roles and a home office stipend.

Expected Interview Process

• Recruiter Screen
• Manager Screen/Tech Screen
• Onsite
• Offer

Expected Pay For This Role

• Base Salary
• Annual Bonus: 15% of your annual salary
• Equity: Generous equity offered at Helix, with dedicated time to educate on the equity model.

What To Expect During Your First 90 Days

• 30 Day: Get up to speed with Helix applications: Ramp, vendor master data, and Helix's AP approval workflow; Netsuite - ERP; Claude - AI; Shadow current invoice processing and payment runs end-to-end; Meet key budget owners, bill owners, and frequent vendor contacts; Begin processing invoices with support/review.
• 60 Day: Independently manage day-to-day invoice processing and payment approvals; Own vendor correspondence, resolving discrepancies without needing escalation for routine issues; Strengthen relationships with budget owners to speed up approval turnaround; Identify at least one process inefficiency and propose an improvement.
• 90 Day: Fully own the AP cycle with minimal oversight; Contribute to a process improvement or automation (e.g., leveraging AI tools like Claude or Gemini for efficiency); Build reliable cross-functional relationships with Finance, HR, Supply Chain, and Lab Operations; Be ready to take on additional month-end responsibilities.