[Hiring] Accounting Virtual Assistant @Assist World

Role Description

You will be supporting a CPA who serves as CFO of a family-owned construction firm while also running a newly launched furniture retail store. The businesses are growing quickly, and the owner needs a trusted accounting partner who can take the day-to-day financial load off their plate — freeing them to focus on leadership and business development. There are also rental property entities in the mix, adding variety to the books you will manage.

We are seeking a meticulous and experienced Accounting Virtual Assistant to support a business owner managing finances across multiple entities. This is a full-time, long-term role for someone who can step in immediately and take confident ownership of day-to-day accounting operations with minimal supervision.

This is not a generalist admin role. You must have direct, hands-on experience with QuickBooks Online, Ramp, and Gusto. If you are not already proficient in all three, this is not the right fit.

Key Responsibilities

• Bookkeeping & Financial Management (CORE)
  • Manage day-to-day bookkeeping across multiple entities in QuickBooks Online (QBO)
  • Perform monthly bank and credit card reconciliations
  • Handle accounts payable and receivable, including vendor and supplier billing
  • Generate financial reports (P&L, balance sheet, cash flow) on a regular cadence
  • Maintain organised, audit-ready financial records and documentation
• Expense & Card Management
  • Administer corporate card spending and expense management via Ramp
  • Review and categorise transactions, enforce spend policies, and flag discrepancies
  • Ensure expenses sync accurately with QBO
• Payroll & HR Administration
  • Process payroll and manage employee records in Gusto
  • Support onboarding of new employees and contractors within Gusto
  • Manage pay schedules and ensure timely, accurate payroll runs
• Reporting & Operations
  • Track financial KPIs and assist with reporting as needed
  • Provide regular summaries and flag anything requiring the owner's attention
  • Handle ad hoc accounting, admin, and financial tasks as they arise

Qualifications

• 3+ years of experience in a bookkeeping, accounting VA, or finance support role
• Hands-on, proven proficiency in QuickBooks Online (QBO) — ESSENTIAL
• Direct experience using Ramp for expense and corporate card management — ESSENTIAL
• Working knowledge of Gusto for payroll processing and employee administration — ESSENTIAL
• Comfortable managing finances across multiple entities simultaneously
• Strong attention to detail with a high standard of accuracy
• Fluent English — written and verbal
• Able to work independently, take initiative, and meet deadlines without hand-holding
• Available to start immediately and commit to a full-time, long-term engagement

Requirements

• Candidates must have real, verifiable experience with all three of the following:
  • QuickBooks Online (QBO)
  • Ramp
  • Gusto
• If a candidate lacks proficiency in any one of these three tools, they are not a fit for this role.

Nice to Have

• Experience supporting a U.S.-based business remotely
• Familiarity with accounting for real estate or rental properties
• Exposure to construction industry financials
• QuickBooks ProAdvisor certification or equivalent bookkeeping qualification
• Experience with other finance tools (e.g., Bill.com, Stripe, Expensify)

Working Style

• Comfortable managing multiple entities and varied financial tasks
• Proactive — flags issues before they become problems
• Trustworthy with sensitive financial data
• Thrives with autonomy and clear SOPs
• Early riser preferred — owner works from approximately 5:00 AM CT

Benefits

• $1,000 - $1,200 a month
• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle

Why Join Assist World?

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.