[Hiring] Accounting Specialist @Ascension Business Solutions LLC

Role Description

Ascension Business Solutions LLC is seeking reliable, coachable, and process-driven Virtual Assistants to join our growing team supporting U.S.-based healthcare and professional service clients. The Accounting Specialist (Accounts Receivable & Accounts Payable) is responsible for ensuring accurate financial transactions, maintaining records, and supporting day-to-day accounting operations. The ideal candidate has hands-on experience with QuickBooks and a strong understanding of accounting principles.

ABS hires for character first, skills second. We value accountability, communication, coachability, and respect for process—and we provide structured training and support to build role-specific skills over time.

Key Responsibilities

• Accounts Receivable (AR):
  • Generate and send invoices to clients in a timely manner
  • Monitor incoming payments and follow up on outstanding balances
  • Reconcile accounts and resolve billing discrepancies
  • Maintain accurate records of all receivables transactions
• Accounts Payable (AP):
  • Process and verify vendor invoices and payments
  • Ensure timely payment of bills and expenses
  • Reconcile vendor statements and resolve discrepancies
  • Maintain organized records of payables and supporting documents
• General Accounting:
  • Manage and maintain financial data using QuickBooks
  • Perform regular bank and account reconciliations
  • Assist in month-end and year-end closing processes
  • Prepare basic financial reports as needed
  • Ensure compliance with internal policies and accounting standards

Qualifications

• Graduate of a 4-year course or a Bachelor’s degree
• Excellent English communication skills (written and verbal)
• Strong attention to detail, follow-through, and time management
• Ability to work independently while following structured processes and SOPs
• Familiarity with Google Workspace, Microsoft Office, Slack, and similar tools
• Willing to work an 8-hour graveyard shift - PH Time, aligned with U.S. business hours
• Stable internet connection (Minimum of 100MBPS for Download Speed; Minimum of 50MBPS for Upload speed) and reliable computer equipment (Minimum of Intel Core i5 or equivalent with minimum 8GBs of RAM) - With backup device.
• Professional, coachable, and open to feedback and role reassignment as needed
• Proven experience in Accounts Receivable and Accounts Payable
• Hands-on experience with QuickBooks (required)
• Strong understanding of basic accounting principles
• High attention to detail and accuracy
• Excellent organizational and time management skills
• Proficient in Microsoft Excel or Google Sheets

Preferred

• Background in bookkeeping or general accounting
• Experience working in a remote or outsourced environment

Key Deliverables

• Accounts Payable (AP):
  • Invoice Processing: Vendor invoices are verified and recorded accurately
  • On-Time Payments: Bills are paid within agreed terms
  • Vendor Reconciliation: Discrepancies are identified and resolved
  • AP Aging Report: Updated tracking of outstanding payables
  • Documentation: Complete and organized invoice and payment records
• Accounts Receivable (AR):
  • Timely Invoicing: Invoices are issued within defined timelines
  • Collections & Follow-ups: Regular follow-up on outstanding balances
  • Cash Application: Payments are accurately recorded and applied
  • AR Aging Report: Updated tracking of overdue accounts
  • Discrepancy Resolution: Billing issues resolved within target timelines
• Shared / General Accounting Deliverables:
  • Reconciliations: Bank and account reconciliations completed regularly
  • Data Accuracy: Financial records are accurate and up to date (e.g., QuickBooks)
  • Month-End Close: Assigned tasks completed on time
  • Compliance: Proper documentation and adherence to financial policies

Training & Performance Expectations

• All Virtual Assistants undergo structured onboarding and role-based training
• Client-specific systems, workflows, and standards are taught during onboarding
• Ongoing coaching, performance reviews, and feedback are part of the role
• Success is measured by accuracy, reliability, communication, and adherence to process

Compensation & Benefits

• Competitive compensation package starting commensurate with experience and role alignment
• Paid training and structured onboarding
• Fully remote work setup, including a company-issued laptop and noise-canceling headset (subject to role and eligibility guidelines)
• HMO health coverage, subject to company eligibility requirements
• Performance-based annual salary increases
• Paid Time Off (PTO) to promote work-life balance and well-being
• Retention bonus for long-term team members
• Referral bonus program
• Performance bonuses and incentive programs are available upon reaching 6 months of tenure

Career & Compensation Growth

Team members who demonstrate consistent performance, reliability, and alignment with ABS standards may be eligible for compensation growth over time. Based on performance and role alignment, there is a strong potential to reach a monthly salary of up to ₱39,000 or more after one (1) year of continuous employment. Note: Salary growth is performance-based and not guaranteed.

Why Join Ascension Business Solutions?

• You are not working alone—you are backed by a company
• Clear SOPs, documentation, and escalation support
• Long-term stability with role mobility and growth opportunities
• Structured training, coaching, and performance management
• Values-driven culture guided by Love, Support, and Excellence

How to Apply

Complete the Application Form and include the following:

• Vocaroo introduction link
• Updated resume
• Device specifications screenshot
• Internet speed test result

⚠️ Incomplete applications may not be processed.