[Hiring] Accounting Manager @Democracy Defenders Action

Role Description

The Accountant manages and streamlines the financial operations across the Democracy Defenders family of organizations, overseeing and often performing day-to-day accounting functions, ensuring rigorous financial compliance, maintaining robust internal controls, and optimizing our financial tech stack to support our mission effectively.

To best protect, strengthen, and rebuild our democracy, it is critical that DDA’s staff reflects the diversity of backgrounds and experiences represented in the democracy we seek to defend. Applicants of all backgrounds are strongly encouraged to apply.

Responsibilities

• 20 hours per week Accountant contractor
• This is an hourly contractor role
• Financial Processes and Reconciliations:
  • Define and own a comprehensive month-end and year-end close process, performing most of the monthly account reconciliations.
  • Manage and review the account reconciliations and other work done by our part-time contracted bookkeeper.
• Internal Controls and Systems Management:
  • Help develop and maintain effective accounting procedures and internal controls.
  • Manage and upgrade processes and systems for expense reimbursement and credit cards (Ramp) and Accounts Payable (Bill.com).
• Cash Flow:
  • Actively manage daily cash flow and oversee inter-company cost-sharing structures.
• Compliance Tracking and Document Control:
  • Ensure strict compliance with GAAP accrual-based accounting, and other relevant financial regulations.
  • Record and track vendor agreements.
  • Ensure compliance with sales tax requirements with the assistance of an outside consultant.
• Grant & Donation Management:
  • Record and track restricted donations, including maintaining comprehensive backup documentation and managing grant agreements.
• Audit & Tax:
  • Take the lead role in preparing for and guiding the organization through the annual financial audit and preparation of the Federal Forms 990 and various state filings.
• Additional tasks and special projects as directed.
• Full time Accountant and Bookkeeper:
  • The accountant role can be expanded to a 40 hour per week exempt full time employee position by performing all bookkeeping responsibilities, which are currently performed by another 20 hour per week contractor.

Qualifications

• Minimum bachelor’s degree in accounting or a related field.
• 6-10 years of accounting experience.
• CPA preferred but not required.
• Proven accounting experience, with strong proficiency in Excel or Google Sheets and hands-on experience using QuickBooks Online.
• Proficiency in accrual-based GAAP accounting required.
• Preference for candidates with nonprofit accounting experience.
• Preference for demonstrated experience with restricted grant management and tracking restricted funds.
• Preference for demonstrated experience managing inter-company cost-sharing.
• Familiarity assessing and leveraging accounting tech tools (ex: Ramp, Bill.com), integrations, and automation workflows.
• Highly organized, with exceptional attention to detail and the ability to maintain meticulous documentation.
• Unwavering commitment to defeating election sabotage and denial, fighting autocracy, and building a resilient democracy; Experience (professional, volunteer, or otherwise) advancing democracy, election integrity, and the rule of law.
• Commitment to diversity and inclusivity and an ability to work with colleagues and stakeholders across diverse cultures, backgrounds, and beliefs.

Role and Compensation Details

• This is a remote position that may be performed from any state in the U.S. We offer optional access to office space in Washington, DC.
• The Accountant sits in our Finance department and reports to the Director of Finance.
• This role supports Democracy Defenders Action c4, Democracy Defenders Fund c3, and Democracy Defenders Political Action Committee.
• If 20 hour per week hourly contractor, the hourly rate for this position is $75 - $150 per hour, commensurate with experience.
• If full-time exempt employee, the salary range for this position is $85,000 - 130,000, commensurate with experience.
• For full time employees, DDA provides a comprehensive benefits package including 20+ days of PTO, 12 holidays, health insurance (100% paid for employee and 50% paid for family), 401K with match, tech and home office stipends, coworking space access, and recurring teambuilding opportunities.
• If you are unsure about applying, we encourage you to make a case as to why you are a compelling candidate. A human reviews all application materials, and we are eager to hear from candidates who may not meet all of the qualifications, who possess transferable skills, and who have non-traditional work histories.