[Hiring] Accounting & Bookkeeping Virtual Assistant @VA Desk

Role Description

We are seeking a highly detail-oriented and organized Accounting & Bookkeeping Virtual Assistant to support the financial administration and bookkeeping operations of a growing disposal services company. The role will primarily involve working in QuickBooks Online and the company's proprietary iCans platform to ensure financial transactions, expenses, receipts, and disposal records are complete, accurate, and properly documented.

• Audit QuickBooks transactions to ensure every expense is supported by receipts.
• Review and reconcile credit card transactions, debits, and expenses.
• Verify proper expense categorization using established Chart of Accounts.
• Maintain accurate financial documentation for month-end reporting.
• Assist with bookkeeping preparation for the company's CPA.
• Verify disposal tickets and supporting documentation within iCans.
• Monitor missing receipts and supporting financial records.
• Follow up with drivers to obtain outstanding receipts in a timely manner.
• Utilize iCans to verify disposal records and operational documentation.
• Cross-reference operational data with QuickBooks records.
• Communicate directly with drivers regarding missing receipts and documentation.
• Follow established bookkeeping procedures and internal SOPs.

Qualifications

• Previous experience in bookkeeping, accounting administration, finance administration, or a similar role.
• Strong written and spoken English communication skills.
• Excellent attention to detail and accuracy.
• Strong organizational and recordkeeping skills.
• Ability to identify discrepancies and follow issues through to resolution.
• Reliable internet connection and suitable remote work setup.

Requirements

• QuickBooks Online.
• Microsoft Excel or Google Sheets.
• Digital receipt and document management.
• Spreadsheet-based reconciliation.
• Cloud-based file management.
• Email and communication platforms.

Benefits

• Competitive salary of Php60,000/monthly.
• Remote work setup.

Success Metrics

• First 30 Days:
  • Become familiar with QuickBooks Online, iCans, the Chart of Accounts, and established bookkeeping procedures.
  • Accurately review and categorize assigned financial transactions.
  • Learn the process for verifying receipts and disposal documentation.
  • Demonstrate consistent accuracy and attention to detail.
• Within 90 Days:
  • Independently manage routine transaction reviews and reconciliation activities.
  • Proactively identify and resolve missing receipts and supporting documentation.
  • Maintain organized and complete financial records for month-end reporting.
• Ongoing Success:
  • Maintain accurate, complete, and well-supported financial records.
  • Minimize recurring discrepancies and missing receipts.