[Hiring] Accounting Associate @Chapters Health System

Role Description

The Accounts Payable Representative is responsible for ensuring accurate payments to vendors/providers which includes:

• Processing invoices/claims
• Conducting research
• Obtaining approval
• Recordkeeping
• Maintaining vendor/provider relationships

Qualifications

• Minimum of one (1) year accounting experience to include General Ledger, AP, A/R or Financial Reporting
• For Patient Payables - preferred two (2) years experience in medical claims processing, medical biller or coder
• Computer experience to include Microsoft (Outlook, Excel, Word) and Windows Explorer
• Team player and self-starter who is accurate and detail-oriented
• Professional attitude
• Highly organized, with the ability to effectively manage many tasks simultaneously
• Able to maintain a strict level of confidentiality
• Proficient in time management skills with the ability to prioritize a variety of duties and complete projects within assigned time frames

Requirements

• Represent the Company professionally at all times through care delivered and/or services provided to all clients
• Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse
• Comply with Company policies, procedures and standard practices
• Observe the Company's health, safety and security practices
• Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company
• Use resources in a fiscally responsible manner
• Promote the Company through participation in community and professional organizations
• Participate proactively in improving performance at the organizational, departmental and individual levels
• Improve own professional knowledge and skill level
• Advance electronic media skills
• Support Company research and educational activities
• Share expertise with co-workers both formally and informally
• Participate in Quality Assessment and Performance Improvement activities as appropriate for the position

Job Responsibilities

• Overhead Payables:
  • Process invoices/check requests using automated AP system
  • Enters vouchers into AP system and reviews for accuracy
  • For employee expense reports, ensure all receipts are attached and adhere to policy
  • Assigns correct affiliate/GL account coding to each voucher
  • Assigns approver and submits for approval
  • Adds any voucher that requires special attention to the special handling log
  • For new vendors, obtains a copy of the vendors’ W-9 as well as ACH information for proper set-up into the system
  • Communicates with vendors and teams regarding problems/questions concerning invoices
  • Updates all required logs
  • Reviews system queues/reports to ensure all invoices are being paid in a timely manner
  • Assists with annual 1099 process
• Patient Payables:
  • Efficiently and accurately analyzes claim submissions to determine whether the claim should be accepted, rejected, approved or denied for payment based on legally binding agreements and/or fee schedules and patient conditions
  • Resolves pended claims, secondary review claims and prior approval requests
  • Reviews and addresses provider inquiries regarding claim adjudication, including incoming phone calls, correspondence, and appeals
  • Research requests for overpayment/underpayment efficiently and accurately, submitting data and resolution to the supervisor for final determination
  • Maintains a thorough knowledge of third-party billing and reimbursement requirements
  • Ensures accurate record keeping of all vendors, including TIN, NPI, Physical Address, Remit Address and Vendor Contact person’s email address and phone number

Compensation Pay Range

$18.43 - $27.43

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as ongoing compliance with the Drug-Free Workplace Policy.

All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility.

For more information, please visit Florida Care Provider Background Screening Clearinghouse .