[Hiring] Accountant @Sanctuary

Role Description

Sanctuary is a US-based construction and development company operating across 7 to 8 US entities with different payment structures, plus an India entity based in Delhi. We are looking for a precise, ownership-driven Accountant to own the books for both our US and India entities.

Your first major task will be reconciling Sanctuary’s financial records in QuickBooks across the past 3 years. This includes:

• Reviewing historical records
• Identifying discrepancies
• Getting everything fully reconciled and up to date

From there, you will assist our finance team and own day-to-day accounting, payables, cash flow, and compliance across both countries.

This role is for someone who can walk into a fast-moving environment, figure out what needs to be done, and do it. If you need step-by-step direction or a ready-made SOP on day one, this role is not for you.

This is not a clock-in, clock-out role. It is not basic bookkeeping. It is not consolidating numbers someone else has already organized.

What you’ll own

• Full ownership of the books across all US entities in QuickBooks Online and the India entity in Tally: entries, categorization, and accuracy
• Reconciling the past 3 years of records: backtracking all invoices paid to date, identifying outstanding amounts, and flagging what is still owed, to whom, and by when
• Tracking and managing all incoming and outgoing invoices across entities, including construction-side payments previously managed by the team
• Accounts payable end to end: knowing exactly which payments are due, to whom, and when
• Intercompany transactions and reconciliation between the US and India entities
• Consolidation of books of accounts between holding companies and subsidiaries
• Supporting the team in maintaining a forward-looking cash flow tracker
• Reconciling bank transactions, payment confirmations, and internal records regularly and accurately
• India payroll bookkeeping and coordination on statutory compliance (PF, ESI, TDS, PT, MCA filings) end to end
• Supporting documentation for construction draw applications and other external financial processes
• Flagging gaps, inconsistencies, and risks before they become problems

Qualifications

• 4 to 8 years of full-cycle accounting experience across both India and US books
• Deep proficiency in QuickBooks Online (non-negotiable)
• Strong working knowledge of Tally
• Hands-on experience handling India statutory payroll compliance (PF, ESI, TDS, PT)
• Experience in managing accounts and consolidation for multiple entities simultaneously
• Obsessive attention to detail
• Strong written and verbal English
• Strong Excel or Google Sheets skills
• Experience with US real estate or construction accounting, including draw applications

What success looks like

At 30 days:

• You have gone through QuickBooks across all active US entities and the India entity’s books
• You have a clear, accurate picture of every outstanding invoice
• You know the India entity’s compliance calendar and its current status
• You have flagged anything broken, missing, or at risk
• You have started building a cash flow tracker

At 90 days:

• The 3-year reconciliation is complete, or on a clear path to completion
• Books across both countries are current, and month-end is running on your own rhythm
• The team no longer has to chase you

Who this role is for

• You find a messy set of books and feel the urge to fix it
• You are highly proactive and communicate smartly
• You catch things others miss
• You think through possible solutions and come with a proposed approach
• You understand that being late is sometimes unavoidable, but being silent about it is not acceptable