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Finance / Legal
Freight Finance & Administration Officer
@Outsourcedstaff
[Hiring] Freight Finance & Administration Officer @Outsourcedstaff
Apr 04, 2025 - Outsourcedstaff is hiring a remote Freight Finance & Administration Officer. 💸 Salary: unspecified. 📍Location: Philippines.
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.
Role Description
This role involves supporting the day-to-day financial processes related to freight management.
- Maintain and update freight booking spreadsheets with prepayments, actual shipments, and invoice reconciliation.
- Record incoming invoices from freight forwarders, matching them against weekly shipping schedules.
- Calculate freight costs per kilo and maintain accurate credit balances.
- Flag when top-up payments are required based on shipping volume and prepayments.
- Conduct weekly reconciliation of forecasted vs. actual shipping costs and report variances.
- Enter invoices and process payments in Xero using prepayment accounts.
- Prepare and manage weekly accredited payment runs.
- Collaborate directly with the business owner to continuously refine and document processes.
- Contribute to improving processes and suggesting automation opportunities where possible.
Qualifications
- Prior experience in accounts payable, accounts receivable, or bookkeeping.
- Strong reconciliation skills and a high attention to detail.
- Proficient in Microsoft Excel and experienced in using spreadsheets for tracking financial data.
- Experience with Xero accounting software (certification is a plus).
- Ability to follow processes accurately and work independently.
- Strong English communication skills, both spoken and written.
- Willingness to learn and adapt quickly in a fast-moving export business.
- Comfortable working directly with a business owner and taking ownership of daily tasks.
Requirements
- Background in export/import logistics or supply chain administration.
- Experience supporting businesses in agriculture, meat, or perishable goods industries.
- Interest or experience in business process automation.
Personality Fit
- Fast learner with sharp attention to detail.
- Proactive and takes initiative—“on the ball.”
- Process-driven but flexible enough to adapt and improve workflows.
- Comfortable working remotely and communicating clearly with international teams.
Location
Remote (Philippines-based preferred)
Employment Type
Full-Time
Working Hours
Australian business hours
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| 📍 | Be aware of the location restriction for this remote position: Philippines |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
Finance / Legal
Finance / Legal
|
Salary
💸
unspecified
|
Remote
Location
Philippines
|
|
Job Type
full-time
|
Posted
Apr 04, 2025
|
️
| 📍 | Be aware of the location restriction for this remote position: Philippines |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
