[Hiring] Accounts Payable Manager @Penbrothers
Apr 04, 2025 - Penbrothers is hiring a remote Accounts Payable Manager. đź’¸ Salary: unspecified. đź“ŤLocation: Philippines.
About Penbrothers
Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.
About the Client
Our client is a leading provider of advanced in-store analytics for the retail industry. Through AI-powered analytics, real-time data collection, and cutting-edge technology with a focus on delivering data-driven insights, they enable retailers to optimize store performance, enhance customer experiences, and drive sales growth. This helps businesses make informed decisions to stay competitive in the ever-evolving retail landscape.
About the Role
The Accounts Payable Manager will oversee all accounts payable operations, manage inventory accounting processes, and ensure accurate financial reporting for RetailNext. This role is responsible for the full AP cycle, inventory accounting, managing related internal and external communications, assisting with the monthly accounting close, and supporting annual financial audits. The position requires strong analytical skills, attention to detail, and the ability to collaborate with cross-functional teams.
Work hours: Monday - Friday, 8AM - 4PM PST (11PM - 7AM MNL Time)
Work set-up: Remote
What you’ll do
Review AP invoices for proper coding and accounting treatment on a daily basis. Manage AP approval process in Netsuite and ensure proper supporting documents attached for all postings.
Ensure Fixed Assets and Prepaids are properly capitalized/amortized per company policy
Oversee Corporate Credit Card Program and manage employee expense reimbursements for our South African entity
Manage AP inquiries in JIRA from internal and external customers/vendors and provide resolutions in a timely manner
Assign tickets daily
Close tickets when resolution provided
Monitor open queues for team members
Link duplicate tickets
Review AP aging reports for all entities and propose actions/adjustments to resolve aged items, on a monthly basis
Prepare monthly funding requests for South Africa, Japan, and UK cost-plus subsidiaries and maintain appropriate cash positions. Participate in the cash forecasting and planning process.
Review and approve advanced Intercompany Journal Entries related to Cash and Accounts Payable transactions (Netsuite.) Participate in the monthly intercompany reconciliation process. Review Open Purchase Orders (POs) quarterly and close POs accordingly
Maintain strong vendor relationships and address any discrepancies in billing or payments.
Ensure compliance with company policies and internal controls related to accounts payable
Reconcile accounts payable ledger to ensure all invoices and payments are accounted for.
Assist in month-end and year-end closing processes, including accruals and financial reporting.
Inventory Accounting
Manage inventory accounting processes for the entire company
Conduct monthly reconciliations of inventory accounts during month-end close
Ensure accurate valuation and classification of inventory assets
Coordinate with warehouse and operations teams to verify physical inventory counts
Maintain proper documentation for inventory transactions and adjustments
Monitor inventory aging and recommend write-offs for obsolete inventory
Prepare journal entries to properly reflect inventory changes in financial statements
Monitor and reconcile prepaid inventory account
Analyze inventory variances and prepare explanations for management review
Ensure compliance with company policies and accounting standards for inventory
Support audits related to inventory.
Process Improvement and Documentation
Develop and implement systems (software included) and procedures to streamline AP processes on an ongoing basis
Ensure monthly bank statements are saved in Google Shared Drive
Maintain and update documentations of all policies and procedures
Review documentations drafted by staff
Perform annual review of documentation and update accordingly
What You Bring
Bachelor’s degree in Accounting
5+years of experience in accounts payable and/or inventory management
Strong understanding of GAAP and accounting principles related to AP and inventory
Proficiency in ERP systems (e.g., NetSuite) and Microsoft Excel
Excellent analytical, organizational, and problem solving skills
Strong communication skills with the ability to work cross functionally
Attention to detail and ability to manage multiple priorities in a fast paced environment
Preferred Qualifications:
Experience in SaaS business
Experience in process improvement and internal control implementation
Hiring Process
We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.
What You’ll Get
At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.
Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.
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| đź“Ť | Be aware of the location restriction for this remote position: Philippines |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
đź’¸
unspecified
|
Remote
Location
Philippines
|
|
Job Type
full-time
|
Posted
Apr 04, 2025
|
| đź“Ť | Be aware of the location restriction for this remote position: Philippines |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
