[Hiring] Secretary V @North Wasco County School District 21

Role Description

The Secretary V is assigned to the Elementary, Middle School, or High School level. They are hired for the purpose/s of performing clerical and secretarial duties characterized by broad assignments involving considerable computer applications, typing, filing, record-keeping and office organization.

Qualifications

• High school diploma or general education degree (GED) and five years of progressively more responsible clerical experience, including interactions with students and the public in stressful situations; or any satisfactory combination of experience and training, as determined by the hiring authority preferred.
• College Degree (Associate or Bachelor’s Degree preferred).
• Knowledge of English, spelling, composition, grammar and punctuation.
• Knowledge of current office practices and procedures and office management.
• Knowledge of standard office equipment and machines.
• Knowledge of record-keeping and reporting procedures.
• Knowledge of bookkeeping basics.
• Ability to respond to the public in a courteous and efficient manner.
• Ability to work collaboratively with co-workers.
• Demonstrate proficiency in specific computer software programs, including speed and accuracy in the use of office equipment may be required prior to employment.

Requirements

• Criminal Justice Fingerprint Clearance and employer drug and/or alcohol testing.
• Valid Driver’s License.
• Ability to obtain and possess a valid first aid card within three months of employment.

Benefits

• $21.09-$24.44 (non-PERS).
• $22.43-$26.01 (PERS).

Essential Duties and Responsibilities

• Compose letters, reports, forms, handbooks, bulletins, agendas, memos, meeting minutes, newsletters, calendars, referrals, surveys, schedules, including material of a confidential nature.
• Responds to inquiries and composes correspondence independently on a wide variety of technical and program matters for administrators, staff, students, parents and patrons.
• Maintains school or district record-keeping and filing systems associated with a variety of functions, including files of a confidential nature.
• Enroll students and process student records and transcripts, sending records for transferring students. Must maintain Family Educational Rights and Privacy Act (FERPA).
• Compiles information for and prepares reports; checks reports, records and other data for accuracy, completeness and conformance with established policies and standards.
• Maintains employee attendance records for payroll purposes that go to the District Office.
• Prepares staff rosters and directories.
• Assures office management and support services are provided by scheduling and distributing workload among available office staff/educational assistants and by assisting the administrator in developing office procedures.
• Coordinates the distribution and inventorying of school or office supplies in accordance with budgeted amounts.
• Arranges for substitute teachers from established list using AESOP.
• Coordinates and trains student aides, parent volunteers, and substitutes.
• Addresses problems with designated staff member in the absence of the principal or district office administrator, effectively diffusing potential volatile situations.
• Serves as a liaison between the principal/district office administrator and other administrators, staff, parents, students and patrons.
• Maintains the school or district activity calendar.
• Maintain all bookkeeping records for student funds with district management software programs (Elementary and Middle).
• Coordinates the approved building use by non-school personnel.
• Collects and reports revenue collected through student registration.
• Prepares purchase orders, records expenditures by proper account, and monitors expenditures against budget resources.
• Provides expenditure data for budget preparations and assists principal with budget preparation.
• Maintains inventory of other materials, as requested.
• Conveys and interprets administrative decisions, policies and instructions.
• Devises new forms, formats and procedures, as necessary.
• Assists immediate supervisor on a variety of administrative details and projects.
• Coordinates and maintains communication between staff, students, parents and public who are involved in the school.
• Maintains a schedule of the immediate supervisor’s calendar of appointments and arranges for meetings.
• Orders, receives, distributes and inventories instructional and/or office supplies/materials, as requested.
• Greets students, staff, parents and patrons and responds to their requests for information in a courteous and willing manner.
• Maintains a positive and effective working relationship with students, staff, parents and patrons.
• Administer medication as required, up to and including medication for medically fragile and complex students.

Language Skills

• Ability to comprehend, interpret and explain pertinent laws, rules, regulations, policies and procedures.
• Ability to read and comprehend instructions, correspondence and memos.
• Ability to write reports, business correspondence, school handbooks and procedure manuals.
• Ability to effectively present information and respond to questions from individuals or groups.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Ability to make accurate mathematical computations or apply standardized statistical procedures manually or by machine.

Reasoning Ability

• Ability to solve practical problems and deals with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Workplace Expectations

• Work effectively with and respond to people from diverse cultures or backgrounds.
• Demonstrate professionalism and appropriate judgment in behavior, speech and dress in a neat, clean and appropriate professional manner for the assignment and work setting.
• Have regular and punctual attendance.
• Confer regularly with other licensed staff and immediate supervisor.
• Follow all District policies, work procedures and reasonable requests by proper authority.
• Maintain the integrity of confidential information relating to a student, family, colleague or District patron.
• Cultivate and model a respectful working and learning environment.