[Hiring] Program Coordinator, Academic Outreach @MedAmerica

Role Description

Works with our two main student populations, Residents and PA and NP students, to build and strengthen Vituity's academic recruiting pipeline.

• Creates and fosters relationships with Universities, Advanced Provider Student Training Programs, Residency Programs, and professional organizations to attract and recruit their current and alumni candidates.
• Partners with the Marketing, Learning & Development, and Meetings & Events teams to develop and implement recruiting events that position Vituity as an employer of choice.
• Coordinates Vituity's larger resident recruiting events end to end, including Spring Symposia Resident Track and SHIFT: manages registration, calendar holds, agendas, presentation decks, catering, and post-event attendance and satisfaction surveys, including QR-code surveys.
• Supports the Residency Event program through:
  • Partners with Recruiters on coordination of events.
  • Creates residency event flyers.
  • Collects leads cultivated from recruiting events for recruiter follow-up.
  • Maintains cost information necessary to determine event ROI.
• Serves as the administrative support contact for our rapidly expanding EMPA Fellowships.
• Coordinates Affiliation Agreements for Residency Rotations with the Program Manager, Academic Outreach.
• Develops ongoing relationships with Vituity PA and NP Fellowships by working with Vituity Medical Directors and Program Directors in conjunction with the Advanced Provider Director of Recruitment & Retention.
• Coordinates quarterly EMPA Fellow Director meetings, including scheduling and follow-up, and serves as the administrative support contact.
• Maintains the STAR Catalog and survey with the Director of Recruiting and Retention.
• Coordinates Bootcamps with the Director of Recruiting and Retention: manages registration, logistics, agendas, and materials.
• Tracks Program visit ROI with the Supervisor, Academic Outreach.
• Coordinates Affiliation Agreements for rotations with the Program Manager, Academic Outreach.
• Supports Vituity's ongoing relationships with Residency Programs by working with Vituity Medical Directors and Program Directors, in partnership with the Supervisor, Academic Outreach.
• Maintains a deep, current understanding of Vituity's Residency Programs.
• Builds and maintains tracking system for our current Vituity Residents.
• Builds and maintains candidate and program lists in Phenom to support outreach and recruiter follow-up.
• Manages team projects and recurring workflows in Monday.com and supports process automation, such as Power Automate, to streamline repeat work.
• Maintains tracking and reporting for events, candidates, and residents.
• Supports compliance tracking and audits, including the APP Fellowship Oracle audit.
• Performs related duties as required.

Qualifications

• Bachelor’s degree required in related field of study required.
• 2 - 3 years of experience working in a recruiting environment with increasing responsibility required.
• Experience in a client facing role preferred.
• Experience working with C-Level executives preferred.
• Proficient with applicant tracking system (Taleo, Phenom, or Salesforce) preferred.
• High level of self-motivation and the ability to work independently, as a member of team, as well as with all types and levels of employees.
• Superb verbal and written communication skills for formal presentations.
• Outstanding listening skills with an open mind, but a decisive intuition.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook).
• Ability to establish close collaboration and cooperation with peers, direct manager, hiring managers, and senior leadership.
• Ability to drive and influence decisions related to the recruiting process and recruiting initiatives.
• High energy personality, with a “can-do” spirit that is seen as approachable at all levels of the organization.
• Knowledge of basic Human Resource principles and best practices in recruiting including diversified recruiting, job posting, protected classes, internal applicants, and hiring staff.
• Results-oriented and self-starter who enjoys a challenge and is dedicated to rolling up the sleeves and getting the job done independently if required.
• Solid presentation skills, able to leverage data to influence decision making.
• Ability to be detail oriented, successful at juggling multiple priorities and exhibits a high level of customer excellence.
• Ability to be self-directed, highly organized and productive, and capable of working effectively in a fast-paced work environment.
• Ability to meet deadlines is a must.

Benefits

• Superior health plan options.
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more.
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service).
• Generous paid time off starting 3-4 weeks’ annually.
• Student Loan Refinancing Discounts.
• Professional and Career Development Program.
• EAP and travel assistance included.
• Wellness program.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.