[Hiring] Building Secretary - Alternative Education/Virtual Academy @Lincoln Consolidated Schools

Role Description

The Building Secretary provides full administrative support to the Principal and staff, as well as directly dealing with parents and students. Perform numerous duties including:

• Writing correspondence
• Emailing
• Greeting visitors
• Answering questions

Essential duties and responsibilities include:

• Consistently promotes fairness, respect, and different viewpoints in all responsibilities.
• Maintain strict confidentiality in dealing with all records and school business.
• Serves as receptionist.
• Operates and maintains standard office equipment.
• Opens and distributes building mail.
• Building liaison to staff, students, and public including production of monthly newsletter, electronic sign content, school website updates, and electronic mail blasts as needed.
• Prepares, types, copies, distributes, files records/reports, correspondence, mailings, etc. related to building functions.
• Maintains and updates building filing systems.
• Responsible for enrollment/registration process.
• Responsible for the input of purchase orders, process invoices for payment, and monitor building accounts.
• Maintain and update student daily attendance files.
• Responsible for orienting substitute teachers and building substitutes.
• Responsible for collecting and disbursing monies received through the building including petty cash, etc.
• Maintain office supplies.
• Responsible for the collection and submission of attendance/payroll for the building staff.
• Assist building Administrators in building events including but not limited to picture day, vision and hearing screening, parent-teacher conferences, kindergarten roundup.
• Input/maintain student information utilizing district and vendor software applications.
• Data enters new student information according to district requirements.
• Request student records for newly enrolled students and send out requested records for withdrawn students.
• Provides assistance in bookkeeping and maintenance of school and student records and accounts.
• Keep in confidence all personal, student, or personnel records and information.
• Participates in district and school initiatives, adheres to building and district school improvement plans.
• Adheres to, interprets, and implements all district policies, administrative guidelines, and procedures.
• Conducts behavior to demonstrate collegiality and professionalism.
• Regular and reliable attendance is an essential job function.
• Performs other duties as assigned by the Principal.

Qualifications

• High School Diploma or equivalent.
• Excellent office and customer service skills.
• One-year secretarial experience preferred.
• Applicant must satisfactorily pass a criminal background check as defined by the State of Michigan.
• Good work habits, including punctuality and good attendance record.

Requirements

• Ability to read, analyze and interpret periodicals and professional journals.
• Ability to effectively present information and respond to questions from groups of educators, students, and the general public.
• Ability to express yourself clearly, both orally and in writing.
• Ability to integrate technology into the everyday workflow.
• Ability to utilize District technology and maintain proficiency as required skill sets change.
• Knowledge of productivity applications such as Microsoft Office (word processing, spreadsheets, database, and presentation software) is required.
• Ability to apply the concepts of basic math, algebra, and geometry consistent with the duties of this position.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to build rapport with others and to serve diverse publics.
• Ability to take initiative; work well with others as a collaborative team member.

Benefits

• Contract, salary, and other employment conditions are to be determined by the current collective bargaining agreement.