[Hiring] Data Specialist @Association of Asian Pacific Community Health Organizations (AAPCHO)

Role Description

The Data Specialist is a part-time, temporary position that will report to the Director. The Data Specialist will support the data entry, coordination, and reporting needs of the Pacific Islander Center of Primary Care Excellence (PICPCE), including:

• Ongoing entry of program data received from partner sites across the U.S.-Affiliated Pacific Islands (USAPI).
• Basic-level data entry training, technical assistance, and data uploads to the Centers for Disease Control and Prevention (CDC).
• Expected to be accessible across USAPI time zones, including Guam, Palau, American Samoa, the Federated States of Micronesia (FSM), and the Republic of the Marshall Islands (RMI).

The primary responsibilities of the Data Entry Specialist are as follows:

• Administrative (10%):
  • Provide written updates and data reporting summaries to the Director as directed.
  • Work with the Director to maintain consistent communication with partner sites regarding data-related activities and CDC data requirements.
  • Help document and maintain data management technical assistance tools, user guides, and protocols for partner sites.
• Training and Technical Assistance (30%):
  • Provide technical assistance to partner sites on data collection protocols, data entry processes, best practices, and new procedures.
  • Develop and deliver basic-level data entry training (virtual and, as needed, on-site) for partner site staff.
  • Maintain ongoing communication with partner sites to gather feedback on the data management system and share concerns or improvement ideas with the PICPCE Director.
• Data Entry, Coordination, and Reporting (55%):
  • Work with the PICPCE Director to orient to CDC data collection protocols, data management tools, and submission requirements.
  • Provide data entry support (e.g., nutrition logs, physical activity data, demographic data, etc.) for all current delivery partner sites.
  • Coordinate with partner sites to collect, track, and follow up on incoming data, and flag missing or inconsistent entries.
  • Monitor the timely submission of CDC-required data by partner sites.
  • Prepare, review, and upload required data to the CDC DREM portal / applicable system in accordance with required formats and deadlines.
  • Provide status updates on data entry and submission progress as determined by project leads.
  • Participate in meetings with partner sites and relevant CDC training or evaluation meetings as assigned.
  • Creatively improve project workflow and efficiency.
  • Other duties as requested by the Executive Director or PI-CoPCE Leadership.
• General Agency (5%):
  • Foster an environment that promotes trust and cooperation among staff, management, and clients.
  • Assist in advocacy activities promoting the mission and vision of the organization.
  • Participate in staff and program meetings.
  • Participate in the organization's functional teams and ad hoc committees.
  • Participate in agency activities such as quarterly and annual retreats, volunteer activities, holidays, and other events.

Qualifications

• Bachelor's degree in a health-related field or commensurate experience.
• Direct knowledge of and experience with Native Hawaiian and Pacific Islander communities, particularly those in the USAPI.
• Knowledge of public health issues, including the social determinants of health that impact Asian American, Native Hawaiian, and Pacific Islander communities.
• Experience working within a community health center setting or directly with community health centers.
• Experience with chronic disease data or multi-site projects.
• Experience or familiarity with CDC National Diabetes Prevention Program data and/or compliance standards.
• Experience preparing or submitting data to federal agencies such as CDC.
• Experience developing or delivering basic training, including virtual training facilitation.
• Strong task-management and organizational skills, with the ability to multi-task in a fast-paced environment.
• Creative problem-solving skills.
• Familiarity with software for data management (e.g., Excel, Google Sheets, and database software).
• Familiarity with Mac OSX.

Requirements

• Ability to support and implement the mission and goals of AAPCHO.
• Demonstrated initiative and a proactive approach to identifying needs, following up with partners, and solving problems without close supervision.
• Experience with data entry, including attention to accuracy and data quality.
• Experience providing and responding to data-related requests for technical assistance.
• Familiarity with software for data management (e.g., Excel, Google Sheets, and database software).
• Awareness of the impact of diabetes on Pacific Islander populations.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote setting and collaboratively as part of a team.
• Proficiency with computers, MS Office, and conferencing technologies (e.g., Google Documents, Zoom, Cisco Webex).
• Availability across USAPI time zones, including some early morning or evening hours as needed.
• [High school diploma/associate's degree/bachelor's degree] or equivalent combination of education and experience [and 3-5 years of relevant experience].