[Hiring] Data Coordinator @The Humane League

Role Description

As the Data Coordinator, you will play a key role in supporting our Development team and advancing our mission to end the abuse of animals raised for food. You will ensure the timely processing of gifts, accurate data updates, and the overall integrity of our donor data. Your work will be essential to ensure that our data is reliable, well maintained, and able to support strong donor relationships and drive meaningful impact.

• Process and import third-party gifts.
• Maintain high standards of data quality through ongoing database hygiene and oversight.
• Support consistent data practices across systems.
• Manage and update process documentation.
• Provide operational support to the team.

This is a part-time, remote position reporting to the Development Operations Manager. This position has optional domestic and/or international travel, equivalent to 1 or more trips per year.

Essential Functions

• Gift Processing (60%):
  • Serve as the primary owner of third-party gift imports, ensuring all contributions are accurately recorded in EveryAction (THL’s donor database) in a timely manner.
  • Manage gift imports and data hygiene files specific to our caging company.
  • Process and record additional third-party gift types like EFTs and stock gifts, with support from the Development Coordinator.
• Data Hygiene (30%):
  • Perform weekly duplicate record review and merging, following established guidelines to maintain a clean and reliable database.
  • Manage monthly cleanup of primary contact designations and business/individual record structures to ensure proper classification and maintain data integrity.
  • Conduct routine data updates, including record corrections, suppressions, and standardization efforts in alignment with data governance and compliance requirements.
  • Maintain complete, accurate, and up-to-date donor records, including contact information, recognition preferences, and communication preferences.
  • Identify and flag systemic data issues and recommend improvements to processes, data structures, and workflows to strengthen overall data quality.
• Administrative Support (10%):
  • Maintain and update standard operating procedures to reflect current workflows and ensure clarity and consistency across the Development Operations team.
  • Assist in preparing, cleaning, and formatting data for reporting, list generation, and internal requests.
  • Support the Development Operations team with any data-related tasks and process improvements as needed.

Qualifications

• Comfortable using software tools for data tracking, reporting, and collaborative project management.
• Experience with Google Sheets and/or Excel, with the ability to create and manage highly detailed spreadsheets and datasets using basic formulas.
• Direct experience supporting fundraising or development operations through the management of donor data in a CRM system.
• Experience supporting fundraising or development operations, including working with donor data and gift processing in a CRM system or similar.
• Highly detail-oriented and takes initiative to identify and resolve inconsistencies and inaccuracies.
• Able to engage with staff, donors, and external partners in a thoughtful and approachable manner.
• Actively participates in team projects, activities, and discussions, demonstrating a willingness to learn from and support colleagues.
• Demonstrates a proactive approach to work, with the ability to adapt to changing priorities and take on new tasks as needed.
• Able to identify issues, follow established processes to resolve them, and consult other staff members to escalate when appropriate.
• Ability to understand how organizational goals, policies, and procedures align with broader strategic objectives.
• Approaches fundraising with an understanding of the global nature of the organization’s programs.

Requirements

• The successful candidate must be authorized to work in the United States.

Benefits

• Salary range: $34,137–$41,723 for candidates in the USA.
• Part-time employees enjoy paid sick leave.
• 401(k) retirement plan with matching.
• Working from home.
• Up to 16 weeks of paid parental leave for eligible employees.
• Wellness benefits.
• Paid holidays.
• Flexible vacation time.
• Professional development.
• Supportive environment at The Humane League.