[Hiring] Data Clerk @Innovative Network of Knowledge

Role Description

The Data Clerk (PRN) supports day-to-day data entry and administrative functions on an as-needed, part-time basis. This role is responsible for accurately entering, updating, and maintaining information in company systems while ensuring data integrity and confidentiality. The ideal candidate is detail-oriented and organized.

Essential Position Functions

• Student Information System (SIS) Management
  • Assist with the accurate import, organization, and maintenance of student data within the SIS.
  • Support the entry and updating of student records to ensure alignment with school policies and data standards.
  • Help identify and resolve data discrepancies or system-related issues within the SIS as needed.
• Student Records Management
  • Process inbound and outbound student records requests efficiently and in accordance with applicable privacy laws.
  • Assist with requesting student records through TEAL as needed.
  • Maintain accurate, organized, and secure student records.
  • Ensure compliance with record retention policies and accreditation requirements.
  • Work closely with enrollment, academic, and administrative teams to provide necessary student data support.
  • Provide as-needed support for student information system (SIS) data integrity, troubleshooting, and reporting to assist with compliance, operational efficiency, and informed decision-making.
  • Other duties as assigned.
• Data Compliance and Reporting
  • Provide as-needed support in collecting, organizing, and reviewing key data and metrics to help identify trends and inform decision-making across teams.
  • Assist with maintaining compliance with FERPA and applicable state and international education regulations related to student records.
  • Support the preparation and submission of required reports to accrediting bodies and regulatory agencies as needed.
  • Help audit student records and data systems to promote accuracy and data integrity.
  • Assist with accreditation activities and adherence to internal and external academic policies on a PRN basis.
• Collaboration
  • Collaborate with IT, enrollment, and administrative teams to support efficient data management processes.
  • Assist cross-functional teams with data entry, verification, and reporting needs as they arise.
  • Communicate data discrepancies or system issues to appropriate team members for resolution.
  • Support onboarding and training efforts by following established data procedures and sharing updates as needed.
  • Respond to internal data requests and provide timely, accurate information to stakeholders.
  • Work with team members to maintain consistency in data standards and documentation practices.

Qualifications

• Proficiency in PowerSchool/Ascender SIS or other student information systems.
• Experience with PEIMS and state reporting submissions a plus.
• Strong knowledge of FERPA and other student data privacy laws.
• Knowledge of state and international educational compliance regulations.
• Experience working in online education or private school settings is a plus.
• Experience working in TEAL.

Requirements

• High school diploma or equivalent required.
• 5 years experience working in a school setting, student records, experience in student records management or administrative support preferred.

Benefits

• Educational Concierge: Every family has access to a dedicated Educational Concierge to assist with enrollment, course planning and ongoing academic guidance, ensuring each student finds their unique path to success.
• Goal-Oriented Tracking: We help students set meaningful milestones and track their progress, encouraging achievement and celebrating every accomplishment along the way.
• Community-Focused Learning: Our programs are structured to foster collaboration and connection, building confidence and social skills even within a virtual setting.