[Hiring] Data Admin & Reconciliation Specialist @American Express Global Business Travel

Role Description

A support role within our Meeting & Events teams, handling the post event billing reconciliation, vendor coordination and data administration tasks for specified global markets or customer accounts.

The person will support the Meeting Planners with data administration tasks in internal and customer applications. Key responsibilities include:

• Receive, review, cross check and analyze the event budgets assigned via Meetings & Events’ internal Project Management tool (Meeting Central).
• Communicate with appropriate departments to clarify requests and obtain appropriate supporting documentation as per the laid down checklist within the process.
• Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance.
• Assess, analyze, and intelligently enter data taken from one data source to another, either via manual duplication or by means of a macro.
• Reconciliation of all meeting and event spend.
• Track budget items, catch errors and missing invoices for follow up with Suppliers / Vendors.
• Support continuous alignment with M&E policies and turnaround time and work closely with the Meeting planners.
• Support resolution on issues and reconciliation errors to ensure Event closures on time.

This is a fully remote role based in Poland.

Qualifications

• B. Com or other graduates with Minimum 3-5 years of work experience in data entry, financial reconciliations, P2P operations, or Account Receivables Management are preferred.
• Excellent communication skills in English and Swedish or Norwegian (spoken and written) to support global teams, clients and suppliers.
• Customer service excellence.
• Reasonable proficiency in MS Office productivity tools such as Excel.
• Experience working in the Event Management industry a plus.
• Must be willing to work virtually.
• Must be willing to work in EMEA shifts.

Benefits

• Flexible benefits tailored to each country, starting the day you do, including health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources.
• Travel perks with a choice of deals each week from major travel providers on flights, hotels, cruises, and car rentals.
• Access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• Championing Inclusion through global INclusion Groups to discuss challenges, obstacles, achievements, and drive company awareness and action.
• And much more!